Part-time Office Administrator sought to manage daily administrative tasks and maintain a high-quality working environment in a dynamic firm in Haywards Heath.
Job Description
A friendly dynamic firm in Haywards Heath is recruiting a part-time office administrator who will have the opportunity to manage and work alongside the team.
TaxAssist Accountants are a national network of accountants across the UK delivering accounting & tax services to independent business owners.
Salary - £11,500 pa
The Office Administrator is responsible for overseeing daily administrative and operational tasks to ensure the office is well organised and maintains a high-quality working environment.
Responsibilities:
* Part-Time Schedule: Working 2 days a week for 15 hours, with the potential for a full-time position as the role develops;
* Operational Oversight: Hold primary responsibility for managing and ensuring all office operational services are executed effectively.
* Office Maintenance: Oversee all aspects of office management, including handling confidential waste, maintaining cleanliness, and ensuring fire safety compliance.
* Service Quality: Ensure that team-provided services, such as meeting room management and reception, align with the firm's high standards.
* Client Management: Coordinate and manage clients hosted in the office, ensuring a welcoming and professional experience.
* Versatile Skill Set: The ideal candidate will have some bookkeeping knowledge, as well as organisational, technical, and interpersonal skills.
* Data Management: Promptly load client data into the systems to maintain data accuracy and security.
* Hospitality: Prepare refreshments for meetings and visitors to enhance the overall customer experience.
* Supply Procurement: Order stationery and stock management
* Meeting Organisation: Organise meetings, take basic minutes and ensuring completion of notes and follow-up reminders
* Data Handling: Input basic data and demonstrate numerical proficiency using company software.
* Document Management: Scanning / printing documents
* Point of Contact: Act as the primary point of contact for all office-related needs, emphasising strong interpersonal skills.
* Communication: answering the phone, sending emails to clients and effectively taking messages
* Ad-hoc duties
Skills / Competencies:
* Ideal candidate must be proficient in English, Italian or Polish languages
* A self-starter / proactive approach
* Familiar with MS packages - Excel word and MS Office
* The ideal candidate should be an all-rounder capable of handling a diverse range of responsibilities.
* The ideal candidate who can work autonomously but also a good team player
* High level of attention to detail
* Planning and organising - excellent time management, organisational and prioritisation skills
* Be numerate and demonstrate excellent written and verbal communication
* Training will be provided.
Benefits:
* Attend company events
* Opportunity for flexi hours
* Day off on birthday
* Study support AAT qualifications