What's involved with this role:
Temporary Services Clerical Assistant/Admin
Job Ref: TWFR 6158815172073
Pay Rate: £12.18 per hour PAYE
Hours per week: 37 Monday – Friday, normal working hours
Role Length: This opening assignment is for 6 months
City: Tyne and Wear
The purpose of the role is to deliver all duties within the function which contribute to the provision of an excellent service, whilst ensuring the effective use of resources. To support department managers in the delivery of exceptional services to our community and key stakeholders.
Key Responsibilities:
Ensure that all policies and procedures within the function are adhered to and in accordance with regulations, lean thinking and value for money principles.
Provide a wide range of clerical duties e.g. maintaining electronic and paper based office systems, photocopying, binding, laminating, printing, compilation of information packs, distribution and retrieval of items etc.
Provide cover on reception / switchboard as required receiving incoming calls and visitors in a courteous, efficient and effective manner.
Responsible for the TSC post system as required including receiving and logging incoming mail, collecting outgoing mail and sorting / preparing for distribution.
Provide, support and cover the workload of the other Clerical Assistant when required, carrying out relevant duties to ensure the services of the function are delivered efficiently.
Utilise asset/fleet management and appropriate IT systems to effectively manage data and information to produce a variety of reports and documentation, undertaking appropriate quality checks.
Undertake the updating, filing and retention of all documents and records including maintenance of noticeboards related to the Technical Services Centre functions.
Assist with room bookings ensuring rooms are set out accordingly with the necessary equipment and carrying out routine checks as required.
Undertake the processing of insurance claims, fixed penalty notices, road fund licences or any other form or return in relation to the Technical Service Centre functions.
Attend meetings, taking accurate notes, producing minutes and following up action points as required.
Qualifications:
4 GCSE's, Grades A-C, or equivalent including English and Mathematics.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Good communication skills.
Previous administration experience.
Good people management.
Good communication written and verbal.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.
Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.
To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
S
1
Job Ref: TWFR 6158815172073
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.