We are looking for a proactive and detail-oriented Payroll & HR Administration Specialist to join our client's team. This role will play a key part in supporting the Payroll & Benefits Manager, handling a variety of payroll and HR administration tasks. You will manage payroll processes, benefits administration, and support HR projects, ensuring smooth operations within the HR and Payroll functions.
Key Responsibilities:
Payroll Processing:
* Support the Payroll & Benefits Manager in monthly payroll processing, ensuring the accurate gathering and inputting of payroll data (starters, changes, and leavers).
* Manage team member benefits on the Flexible Benefits platform.
* Gather and send payroll information to the outsourced payroll company for Ireland.
* Process various payroll elements such as overtime, annual leave, and sickness.
* Manage the payroll inbox and respond to payroll and benefit queries.
* Ensure data accuracy across systems (ADP, SuccessFactors, Quinyx, and Flexible Benefits Platform).
* Maintain process notes for payroll and benefits administration.
HR Administration:
* Issue employment contracts and supplementary information for new starters.
* Track and chase reference checks for new starters.
* Prepare change letters and references.
* Manage the administration of starters and leavers, coordinating with IT and other teams.
* Ensure the integrity of team member life cycle documentation and process.
* Maintain team member listings and e-files with ongoing right to work checks.
* Support during audits with the Payroll & Benefits Manager and Head of Compensation & Benefits.
* Manage team member life events gifting (maternity, paternity, and adoption).
* Identify opportunities to streamline processes and drive automation.
* Support Finance with PSA submissions to HMRC.
* Raise purchase orders for supplier invoices.
* Participate in relevant HR projects and initiatives.
* Undertake any other reasonable ad hoc duties as required.
Requirements for the Role:
Experience:
* Payroll administration experience, ideally in the retail or a similar sector.
* Proven track record of managing multiple projects independently.
* Strong analytical skills with proficiency in Excel and reporting tools.
* Experience with Success Factors, ADP, or similar HRIS and payroll systems.
* Experience working with outsourced payroll providers is a plus.
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