We are looking for an experienced administrator to join our Corporate business group as a Legal Support Assistant. The team deal with a wide range of work including Mergers, Acquisitions and Disposals, Reorganisations, Private Equity, Venture and Growth Capital backed transactions, Joint Ventures, Shareholder Agreements and general Company Law advice.
The successful candidate will demonstrate excellent communication and organisational skills, in support of the team leader and Corporate solicitors. Attendance at our office in Cardiff Bay is required three days a week.
About the role
A typical week may include:
* Providing administrative support to assigned fee earners.
* Acting as the first point of contact for clients and 3rd parties including assistance with setting up meetings.
* Opening new client/matter in Peppermint/DMS (Document Management System)
* Saving template Terms of Business and template Letter of Engagement to the DMS
* Running conflict checks, obtaining AML documents, creating the e-file and all relevant sub-files and undertaking SmartSearches.
* Printing, filing, scanning and dispatch of incoming/outgoing post
* Closing files – organising deeds/documents and accounts/billing, archiving
* Accounts/billing responsibilities including preparing entries in Peppermint, dealing with bankruptcy searches and receipts for monies in and out in accordance with our regulatory requirements, preparing WIP reports, allocating disbursements to matters, preparing draft bills for lawyer approval, managing bill issuance process.
* Conference and meeting arrangements, diary management and assisting team with business development activities
* Dealing with transactional and post-completion tasks such as liaising with IT to set up electronic data sites, preparation of bibles and filing requirements at Companies House
About you
Applicants should be able to demonstrate previous commercial experience in a similar role within a professional services business. Specific skills should include:
* Strong IT skills with an aptitude for using new technologies and systems
* Experienced user of Word, Outlook, Excel, Teams and Zoom
* Excellent client facing and communication skills.
* The ability to work productively with Partners and staff across the team
* The confidence to engage fully with our clients and other professionals to provide an excellent service
* Highly numerate, with a precise attention to detail.
* Strong organisational skills with the ability to prioritise
* A willing team player - keen to learn and improve skills.
* A positive and enthusiastic approach
* Strong multi-tasking abilities with an adaptable and flexible approach.