Develop and maintain effective systems for collating and managing all programme documents. Maintain timely and accurate outputs for all work making judgements involving facts or situations with require analysis or comparisons. Ensure that administrative and project support services are provided in a timely and efficient manner. This will include a wide range of duties from routine, arranging and co-ordinating meetings/workshops minute taking, to exercising personal and professional initiative. Manage and co-ordinate electronic diaries, organising and scheduling appointments to make best use of time management. Organise and administer meetings, ensuring agenda, minutes and papers are distributed in a timely manner, and to take accurate notes at the meetings, both virtual and face to face meetings. Co-ordinate the preparation of agendas, briefing papers and reports as required within tight deadlines. Track and monitor progress in actions. Manage and prioritise all incoming and outgoing correspondence, initiating responses on behalf of senior staff where appropriate and ensuring action required is undertaken within deadlines. The postholder will work collaboratively with other administrative staff to ensure resources are used flexibly to meet the demand, including providing assistance in times of particular pressure in any area to maintain timely and accurate delivery of outputs. Plan for situations, which are known; and have the ability to re-prioritise work to accommodate unexpected situations and interruptions. Be able to work independently on all aspects of role, exercising maximum autonomy and control whilst recognising when it is appropriate to seek advice or assistance from a senior member of staff. Use tools and methods made available to you to pro-actively plan and prioritise your workload to ensure deadlines are met. Select, retrieve and collate papers and information for meetings, enquiries and other activities of senior staff in an orderly and timely manner, and in relation to the high volume, complexity and sensitivity of the workload of those staff. Manage conflicting demands within the job role on a regular basis, for example, constant interruption to deal with queries and telephone calls. The post holder will provide training in own discipline and in own work practices. The post holder will undertake surveys or audits as necessary regarding their own work.