Job summary We are looking for a motivated individual to join our close-knit team of Medical Secretaries and Administration Assistants to make a difference to our practice. We are looking for a medical secretary to provide high quality support, to the Practice Team, health service professionals and others involving word processing and audio typing skill with general clerical work. Main duties of the job The following list below are the core responsibilities of a medical secretary, however there may be occasions where you are asked to carry out other tasks. This will be dependent upon factors such as workload and staffing levels: Audio and word processing Typing letters, reports and associated documentation Liaising with external agencies, including other Primary and Secondary care services Ensuring referrals are processed efficiently Maintain accurate referral database and complete audits as required Process calling letters as requested Scanning and filing documents to patients’ healthcare records Read-coding into patients’ healthcare records Processing referrals using the electronic referral system Managing all administrative queries as required About us Jorvik Gillygate Practice are a forward thinking, innovative and driven organisation who recognise that the quality of care we provide is only as good as the quality of the people that work at our practice. We are committed to providing each other with an open friendly and supportive environment where all staff are comfortable sharing ideas and who can expect to be provided with all the tools and support, they need to enjoy working and succeeding at Jorvik Gillygate. Date posted 07 January 2025 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Full-time, Part-time Reference number A3630-25-0000 Job locations Woolpack House The Stonebow York North Yorkshire YO1 7NP Job description Job responsibilities To work as part of a growing team to provide assistance to the operational running of the practice in terms of administrative support. To provide an efficient audio and word processing service for GP's and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner. ·Assist the Practice with clerical and administrative duties of Processing and distributing incoming (and outgoing) mail. Receiving and dispatching mail whilst maintaining a pending system Maintain Filing and administrative systems, retrieving paperwork so that written or computer information is easily accessible and secure. Scanning and coding incoming post to maintain accurate patient medical records. Summarising and filing patient medical records efficiently in line with practice policy. Initiating contact with and responding to requests from patients, other team members and associated healthcare service providers Providing clerical assistance to practice staff as required, including word/data processing, filling and scanning. Undertake any other administrative jobs which are deemed reasonable and provide cover for members of the secretarial team during periods of sickness and annual leave. Job description Job responsibilities To work as part of a growing team to provide assistance to the operational running of the practice in terms of administrative support. To provide an efficient audio and word processing service for GP's and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner. ·Assist the Practice with clerical and administrative duties of Processing and distributing incoming (and outgoing) mail. Receiving and dispatching mail whilst maintaining a pending system Maintain Filing and administrative systems, retrieving paperwork so that written or computer information is easily accessible and secure. Scanning and coding incoming post to maintain accurate patient medical records. Summarising and filing patient medical records efficiently in line with practice policy. Initiating contact with and responding to requests from patients, other team members and associated healthcare service providers Providing clerical assistance to practice staff as required, including word/data processing, filling and scanning. Undertake any other administrative jobs which are deemed reasonable and provide cover for members of the secretarial team during periods of sickness and annual leave. Person Specification Qualifications Essential GCSEs (A-C/4-9) or equivalent including Maths and English Experience Essential Proven working knowledge of Microsoft Office Word, Excel, PowerPoint & Outlook Awareness and understanding of data protection and patient confidentiality Experience of using EMIS, SystmOne and or other clinical systems NHS general practice knowledge Desirable Customer service experience Working to and achieving deadlines Robust numeracy and communication (written and verbal) Attention to detail Ability to prioritise and manage time effectively Ability to work independently and within a team Ability to work under pressure Effective and professional communication Recognise and maintain confidentiality at all times Responsible and flexible Self-motivated and team driven Methodical, highly organised and analytical Person Specification Qualifications Essential GCSEs (A-C/4-9) or equivalent including Maths and English Experience Essential Proven working knowledge of Microsoft Office Word, Excel, PowerPoint & Outlook Awareness and understanding of data protection and patient confidentiality Experience of using EMIS, SystmOne and or other clinical systems NHS general practice knowledge Desirable Customer service experience Working to and achieving deadlines Robust numeracy and communication (written and verbal) Attention to detail Ability to prioritise and manage time effectively Ability to work independently and within a team Ability to work under pressure Effective and professional communication Recognise and maintain confidentiality at all times Responsible and flexible Self-motivated and team driven Methodical, highly organised and analytical Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Jorvik Gillygate Address Woolpack House The Stonebow York North Yorkshire YO1 7NP Employer's website https://www.jorvikgillygatepractice.co.uk/ (Opens in a new tab)