Main Purpose of Job: Managing and overseeing company's day-to-day administrative processes and efforts. Planning and coordinating administrative procedures and systems and devising ways to streamline processes. Ensure the office functions are run efficiently, and all office duties are completed in a timely manner.
Key Responsibilities:
* Plan, coordinate and manage all administrative procedures and systems including but not limited to Credit Control, Purchase Ledger, Quotations, SAGE, HMRC, PAYE, CIS
* Ensure the smooth and adequate flow of information within the company
* Manage schedules and deadlines
* Purchase new material as needed
* Identify process bottlenecks
* Offer solutions for improvement
* Monitor costs and expenses to assist in budget preparation
* Oversee facilities services and maintenance
* Organize and supervise other office activities
* Adhere to policies and regulations
* Keep abreast with all organizational changes and business developments
* Ensure the company remains ISO9001:2015 compliant
* Renew & Maintain construction related memberships/accreditations
* Ensure the company remains compliant to health & safety regulations
* Communicate with the site landlord on all matters relating to offices and yard
* Organise ongoing training requirements
* Investigate and implement smarter and leaner ways of working in line with the requirements of the business
* Ensure the company remains GDPR compliant
Other Duties:
* Assist with the planning of work and installation
* Liaising and building a rapport with the customers
* Keep insurances up to date and communicate any relevant information to the insurance company
* Follow up after each project with the client to capture accurate feedback
* Work with internal team on marketing projects
* Develop processes and policies, designed to help grow the company with other team members and the Director, ensuring they are documented
* Any other ad-hoc duties required by the company
Required Skills and Attributes:
* 5 years of experience as an Administration Manager
* Very good understanding of office management processes
* Experience with financial and facilities management principles
* Proficient in MS Office
* Strong IT skills using Cloud 365
* Critical thinker and problem-solving skills
* Team player
* Good time-management skills
* Great interpersonal and communication skills
* Friendly, confident, and well spoken
* Good listening skills
* Numerate and literate
* Confident and strong team player within a small team
* Ability to multitask
* Health and Safety conscious
* Knowledge of ISO9001:2015
Hours of Work: 08.00-17.00 Monday to Friday with 30 minute lunch break
Benefits:
* NEST Pension scheme
* 20 days holiday together with statutory bank holidays
* Company pension
* On-site parking
Application Process: Please submit a copy of your CV with a brief summary of why you feel you are the right person for this role, your current salary and when you would potentially be available to start if successful.
Job Types: Full-time, Permanent
Pay: £25,000.00-£35,000.00 per year
Schedule: Monday to Friday
Work Location: In person
Application deadline: 30/09/2024
Reference ID: APC-ADMINMNGR
Expected start date: 01/10/2024
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