The School of Innovation and Technology is seeking to employ an Administrative Officer at our Highlands and Islands campus to:
To provide administration and support for our Programmes of Work with the School of Innovation and Technology;
To assist the Operations Team in ensuring the efficient and effective operations of the School of Innovation and Technology across two Campus;
To develop efficient administration processes and procedures for the School of Innovation and Technology;
To assist the Operations Director and the Operations Team in providing Student Welfare support and processes for the movement of students within the Highlands of Scotland and between the two Campus;
To liaise with Programme Leads in order to maintain good communication networks and clear Programme pathways.
Key liaisons
Operations Director
Academic Support Assistant
Operations Coordinator
Head of School
Programme leads
Staff, The School of Innovation and Technology
GSA Professional Support Services
External partners
Key Accountabilities
The post holder’s main responsibilities will be to provide Administration for the Programmes of Work within the School of Innovation and Technology.
Support all administrative tasks – including, invoice processing, travel and accommodation bookings, purchasing of goods and consumables;
Assist with the coordination and planning of a range of events throughout the School of Innovation and Technology;
Communicate with suppliers about events and discuss requirements to ensure
all visitors have relevant details on event;
Assist the Academic Support Manager, Operations Director and SIT staff in order to provide Student Welfare Support to all students, in liaison with Student Support Services;
Minute taking at Academic Meetings and Team Meetings;
Undertake additional support tasks as agreed with the Academic Support Manager, Operations Director, the SIT Operations Team;
Book venues, catering, transport and equipment where necessary to support the movement of students and visitors;
Key Challenges
Actively contribute to the development of administration processes for the School of Innovation and Technology;
Providing a high level of support to the Academic Support Manager, Operations Director and the School of Innovation and Technology staff;
Gaining an understanding and maintaining a knowledge of a wide range of projects across a distributed team;
Ability to prioritise multiple tasks and meet deadlines.
Please see further information on our Highlands and Islands campus via the link below:
Please also see our School of Innovation and Technology:
Requirements
The post holder will demonstrate:
Excellent written and verbal communication skills;
A high level of organisational and problem-solving skills;
Time management skills with the ability to prioritise competing tasks and the ability to work to deadlines;
Motivation and enthusiasm;
Discretion when handling personal and sensitive data;
Strong team working and collaboration skills;
An ability to self-direct as well as work as part of a distributed team;
A comprehensive knowledge of Microsoft Office and Adobe software and an ability to learn new software as required;
A willingness to travel within Scotland to support the programs of work within the School of Innovation and Technology.
Qualifications and Experience
Educated to Higher Grade level or equivalent or have substantial experience in a similar post;
Numerate with a keen eye for detail;
Experience of Microsoft Office and Adobe software;
Highly organised with an ability to take initiative;
Experience of providing administrative support in an office environment would be an advantage.
Terms and Conditions
Contract Permanent
Probationary Period 6 months
Salary Grade 3 - £23,144 - £25,742 per annum, pro rata
Hours 35 hours per week
Holidays 35 days annual holiday and 11 days public holiday
Pension Local Government Superannuation Scheme
Notice Period 1 month