Our client based in Aberdeen are looking for an Operations Coordinator to join their team on a staff basis.
SUMMARY:
To assist the Operations & Logistics Lead and Operations Team in all logistical and operational tasks, ensuring the timely and effective mobilisation and de-mobilisation of Company equipment and personnel, satisfying customer needs and ensuring adherence to all company workflow, certification, and ISO documentation requirements.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Operational point of contact for customers and the mobilisation and demobilisation of personnel and equipment.
2. Support the Operations & Logistics Lead and in all operational, logistical, and departmental tasks.
3. With support from the Operations & Logistics Lead, is responsible for the Team's planning and organisation of resources (personnel and equipment) required for each project which will include purchasing acquisition and 3rd party evaluation.
4. Raise purchase orders in accordance with company policy.
5. Support commercial, technical and operations teams to help assess the availability of equipment to meet project requirements.
6. Assist Operations Team with creating project documentation when required.
7. Visit customer premises to discuss operational matters if requested.
8. Responsible for ensuring the correct documentation and certification packages are maintained and valid prior to loadout to meet customer expectations and adhere to company standards.
9. Communicate effectively with all departments as necessary throughout the workflow procedure.
10. Assist in the development of plans for Operational activity.
11. Assist Operations Team to ensure job trackers are maintained and up to date.
12. Liaise with accounts department for invoicing at month-end.
13. Ensure all customs paperwork is maintained and up to date as required.
14. Ensure job specific paperwork is filed promptly and correctly.
15. Ensure workflow procedure implemented and maintained for each job.
16. Any other activities as reasonably required by management.
17. Monitor, track and document time/resources allocated to specific jobs.
18. Participate in the OnCall Rota.
19. Prepare updates and attend daily operations meeting.
20. Attend internal or external training when required.
QUALIFICATIONS/EXPERIENCE:
1. Prior operations and logistical experience is preferred.
2. Be computer-literate for the daily use of MS Word, Excel, and Outlook email.
3. Full and clean driving license is essential.
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