Emergency Department Medical Staffing Rota Coordinator (Band 5)
Medical Staffing eRostering/Rota Coordinator - Band 5
As an ED Medical Staffing eRostering / Rota Coordinator, you will be responsible for supporting the Operational teams to provide a comprehensive, high-quality, and effective service in the delivery of junior doctor rota coordination, ensuring minimum staffing is maintained at all times. You will also be responsible for securing and booking bank and agency doctors at the appropriate rates.
The post holder will support clinical team roll-outs, successfully implementing the full functionality of the eRostering system including self-service, roster creation, roster administration, roster analysis/approval, time and attendance, management dashboards, bank module, and validating rosters for payroll.
Educated to degree level or equivalent experience, knowledge of Rostering platforms providing an eRostering Service and Roster building experience is essential. Excellent interpersonal and communication skills, ability to work under pressure, and work to project timescales are a must.
Main Duties of the Job
The key responsibilities of this role will include carrying out any tasks relating to the resourcing of ED Medical Staff for a designated specialty, ensuring an efficient process is followed to run an effective ED Medical Service 24/7, and minimize spend on locums while ensuring safe staffing.
The post holder will provide an efficient and high-quality rostering data administration service supporting the use and maintenance of electronic rostering throughout the trust, including integration with the temporary staffing system.
To deliver staff training and act as the first level contact for enquiries from end-users.
Person Specification
Qualifications/Experience
* Degree level education (IT, analytics, HR or equivalent experience)
* Experience of managing rotas
* Experience of implementing eRostering or working with eRostering platforms providing an eRostering service
* Experience of working in different parts of the healthcare system
* Experience of other workforce systems such as ESR and payroll
* Knowledge of WTD
* Change management training/experience
Skills
* Excellent interpersonal and communication skills
* Ability to learn new software systems
* Ability to support all levels of staff before, during, and after an IT implementation
* Ability to investigate, analyse, and diagnose complex information and information system issues
* Ability to work to project timescales
* Work to a high standard of data quality
* Work with low levels of supervision and high levels of initiative
* Ability to interpret complex information
* Conversant in IT software systems e.g., Microsoft Office including Excel, Word, and PowerPoint
* Experience of medical rota coordination
* Experience of working with clinical staff/doctors
* Proven use of databases for data collation, retention, and extraction
* Good understanding of NHS information requirements
* Familiarity with hospital systems and data collection processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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