Job summary An exciting opportunity has arisen within Vascular Services for a professional Waiting List Coordinator to join our friendly and dynamic team. Helping to provide a high quality and efficient admin service to our clinical teams. Sheffield Teaching Hospitals NHS Foundation Trust is one of the largest and most successful healthcare employers in the UK. We offer fantastic opportunities for career progression, training and development, ensuring that roles are both challenging and rewarding. You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of its staff together with the provision of an excellent health and well-being support service. Main duties of the job To actively assist the Directorate in the efficient and effective management of the inpatient waiting lists in line with both national and local standards, ensure the workload is managed in a timely and accurate manner. About us You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives. Date posted 20 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pa/pro rata for part time staff Contract Permanent Working pattern Full-time Reference number 190-8779-DIR Job locations Northern General Hospital Herries Road Sheffield S5 7AU Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Person Specification Qualifications Essential 5 GCSEs at grades A-C including English and Maths or equivalent qualifications / experience NVQ Level 3 in Business Administration or equivalent office-based experience Experience Essential Experience of waiting list coordination Experience of managing patient waiting time targets including 18 week RTT and cancer wait times Experience of populating and coordinating a theatre list Experience of working with Doctors and other clinical staff An ability to work effectively with colleagues from a range of disciplines Experience of developing and supporting change to improve a service Determination and resilience of meeting objectives and deadlines Experience of booking outpatient and surgery admissions Desirable Clear understanding of NHS clinical and operational systems Outline knowledge of other departments that make up SYRS Understanding of relevant Trust Policies and ability to ensure compliance Further Training Essential Clear understanding of patient confidentiality Experience of Lorenzo Desirable IT Literacy with Microsoft office packages including Excel Special Skills/Aptitudes Essential Accurate keyboard skills Excellent communication skills Good organisational skills Experience of working in a pressurised environment Ability to prioritise Ability to work on own initiative and as part of a team Knowledge of both national and local waiting time targets Desirable Demonstrate a tactful understanding when dealing with a variety of staff and situations Other Factors Essential Ability to remain calm under pressure. Desirable Experience of a busy office and working with professional staff Person Specification Qualifications Essential 5 GCSEs at grades A-C including English and Maths or equivalent qualifications / experience NVQ Level 3 in Business Administration or equivalent office-based experience Experience Essential Experience of waiting list coordination Experience of managing patient waiting time targets including 18 week RTT and cancer wait times Experience of populating and coordinating a theatre list Experience of working with Doctors and other clinical staff An ability to work effectively with colleagues from a range of disciplines Experience of developing and supporting change to improve a service Determination and resilience of meeting objectives and deadlines Experience of booking outpatient and surgery admissions Desirable Clear understanding of NHS clinical and operational systems Outline knowledge of other departments that make up SYRS Understanding of relevant Trust Policies and ability to ensure compliance Further Training Essential Clear understanding of patient confidentiality Experience of Lorenzo Desirable IT Literacy with Microsoft office packages including Excel Special Skills/Aptitudes Essential Accurate keyboard skills Excellent communication skills Good organisational skills Experience of working in a pressurised environment Ability to prioritise Ability to work on own initiative and as part of a team Knowledge of both national and local waiting time targets Desirable Demonstrate a tactful understanding when dealing with a variety of staff and situations Other Factors Essential Ability to remain calm under pressure. Desirable Experience of a busy office and working with professional staff Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust Address Northern General Hospital Herries Road Sheffield S5 7AU Employer's website https://www.sth.nhs.uk (Opens in a new tab)