Facilities & Property Administration Officer
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We are actively building diverse teams and welcome applications from everyone
Role: Facilities & Property Administration Officer
Located: Northampton (Ricoh operates a vibrant working policy giving you flexible hybrid working options)
Package: Competitive salary and excellent benefits
About Ricoh:
Ricoh is a global technology business. As a company born in print, we design and manufacture graphic solutions that transform communications. To keep up with the pace of change in the workplace, we have built an extensive portfolio of innovative, industry-leading digital services spanning everything from Cloud & IT infrastructure solutions to process automation tools.
Everything we do is designed to help individuals achieve fulfilment through work. Through technology, we make work smarter and more creative. Enabling people to lead purposeful working lives and organisations to become more productive, sustainable, and profitable.
What you will be doing
The role provides crucial support for three key areas of Facilities and Property Management. The first is the management and delivery of a robust document control and management system.
A second key aspect of the role is providing administrative support to the Facilities and Property Manager. Additionally, the role includes some Front of House (FOH) responsibilities at our Head Office reception.
1. Work collaboratively with all parties within the Facilities and Property department and related compliance functions to regularly maintain a fully operational document management system that controls all documentation within Facilities whether inbound from internal customers or external suppliers and parties. This support is critical in maintaining our accreditations and ensures that all Facilities documentation meets Legal & Regulatory compliance as well as Ricoh standards.
2. With support from the Senior Facilities Operations Specialist, maintain schedules for inspections, maintenance visits, and compliance on the Pre-Planned Maintenance schedule to ensure no compliance-related or legislative documentation expires.
3. Coordinate & provide admin support for all Facilities audits (internal and external) which ensure that Ricoh remains compliant with statutory requirements.
4. Administratively support the Facilities and Property Manager with Property related activity to ensure that all property-related information is up to date, overseeing the timely processing and payment of rent, service charges, insurances, and business rates.
5. Cover Front of House and Reception duties as required to ensure continuity of switchboard management, processing post, welcoming customers, and other general FOH duties.
We are an equal opportunities employer
We are open to discussing adjustments to the recruitment process if needed. No applicant or employee will be treated less favourably than another on the grounds of a protected characteristic which are defined as sex, sexual orientation, age, disability, gender reassignment, trade union membership or non-membership, marriage and civil partnership, pregnancy and maternity, race and religion or belief.
Striving for inclusion and diversity isn’t just the right thing to do. Diverse approaches, perspectives, and experiences make us more innovative, lead to better decisions and help us better understand the needs of our customers.
To empower you to bring your full identity to work, we have employee-led affinity groups in LGBTQ+, gender, and ethnicity that allow members to explore issues and challenges surrounding shared identities, experiences, and beliefs.
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