Operations and Administration Coordinator
Introducing an exciting opportunity to join the Infrastructure Engineering team as an Operations and Administration Coordinator.
Job Summary
The Operations and Administration Coordinator plays a vital role in ensuring the smooth day-to-day running of operations, administrative processes, and project support functions. This position requires excellent organisational skills, attention to detail and the ability to multitask efficiently. The role supports project setup, expense processing, travel and fleet management and general administration, ensuring that operational tasks run smoothly.
The ideal candidate will be proactive, highly organised and a strong communicator, able to liaise effectively with internal and external stakeholders. This role offers opportunities for growth into broader operational or project coordination responsibilities, supported by training and development.
Responsibilities
Operational and Administrative Support
* Setting up and maintaining project numbers, folder structures, email filing locations and tracking.
* Support the processing and organisation of invoices, purchase orders and financial documentation.
* Oversee fleet management including vehicle bookings, parking operator communications, fuel cards and maintenance coordination.
* Arrange travel, accommodation and logistics for the team, ensuring cost-effective and efficient solutions.
* Ensure records are maintained accurately including compliance with company procedures and data management policies.
* Manage and process expenses, overtime submissions and annual leave tracking.
* Perform other reasonable duties as assigned by management.
Project and Team Coordination
* Act as a key point of contact for operational queries and administrative support.
* Assist in compiling reports, data entry, and preparing project documentation.
* Organise meetings including scheduling, room bookings and minute-taking where required.
* Support bid, tender and supplier questionnaires, ensuring accurate information is provided.
* Assist with training coordination including booking courses, raising purchase orders and maintaining training records.
* Ensure smooth coordination of communications, ensuring deadlines for reporting, internal processes and submissions have been shared clearly and are met.
* Liaise with team to ensure smooth operational processes, providing assistance where necessary.
* Support internal and external engagement by preparing documents, presentations and promotional materials as needed.
About You
* Highly organised with excellent multitasking abilities.
* Strong communication and interpersonal skills, able to liaise effectively across various teams.
* Proficiency in Microsoft Office (Word, Excel, Teams, PowerPoint).
* Attention to detail and accuracy in record-keeping and data management.
* Problem-solving mindset with the ability to work independently and proactively.
* Experience in an administrative, operations or support role within an engineering, consultancy or similar environment would be advantageous.
Benefits & Initiatives
Frankham offer excellent benefits and initiatives, including:
* Incentive Scheme.
* Pension Scheme
* Work From Home.
* Health Insurance – cash plan.
* Long service award.
* Frankham Friday.
* Annual leave inc. sell, buy & carry-over.
* Annual season ticket loan.
* Generous maternity & paternity pay.
* Employee introduction awards.
About Frankham Group
Frankham is a top 50 multi-disciplinary consultancy with over 40 years of experience, providing a full range of design and consultancy services to the built environment.
At Frankham we have a dedicated and knowledgeable team of industry experts, all with diverse abilities, striving to provide high quality solutions to all our clients. The company strives to improve the surroundings in which we all live and work.
Our belief is simple – use intelligent ideas to create human benefits. From environmentally sustainable buildings to individual commissions, our projects have one thing in common, they improve peoples’ lives.
You will be stepping into a dynamic, and meritocratic environment, where your voice and input will be heard. We have an ‘open door policy’, allowing easy access to the senior minds in the business. We are a business committed to providing people with opportunities to achieve their career goals.
Our vision is to become the leading privately owned consultancy in the South of England, differentiating ourselves from the large corporates, being a best place to work and a leader in the market in each of our disciplines.
How to Apply
If you believe you meet the above requirements and are keen to join a company with genuine opportunities for career progression, please apply via the “Apply Now” button at the top of the page.
Team:
Location(s):
Hybrid, London Office, Sidcup (Head Office)
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