What’s the Opportunity
We have an opportunity for an office Administrator or Assistant Administrator to join our team. This is a very busy and varied role and ideal for someone who thrives in delivering a high level of support and willing to learn.
You will be working closely with the multiple disciplinary teams locally as well as the wider business. The office is located at Blythe Valley Park, Solihull with good transport links.
What you need to do to be effective in this role
Providing office administrative support, responding to queries and requests in a timely manner
Booking travel arrangements i.e. flights, hotels, meetings, etc
Preparing letters, presentations and reports
Liaising with staff, suppliers and clients
Implementing and maintaining procedure/ administration systems
Arrange and prepare any drinks (tea/ coffee etc) and any lunches required for meetings or training sessions etc.
Raising professional fee invoices and assist in managing outstanding client invoices
Manager Partner Credit Card Receipts
Managing staff PPE
Production of letters, reports, and other documents to a high standard. Ensure that all correspondence and documents that are produced are accurate, grammatically correct, error free and comply with the Ridge Style Book
In-house database: add and amend data entries as required
Supporting Practice office administration
The skills and experience you need to have for this role
Excellent time management, organisation, co-ordination and prioritisation skills
Excellent communication skills
A high level of customer service skills with a strong ‘can do’ attitude is essential
Ability to demonstrate confidentiality and discretion at all times as appropriate for the role
Ability to multitask
Ability to produce high quality/ accurate work
Strong proof reading and attention to detail skills
Previous experience of working in an office environment preferred but not essential
Good knowledge of Microsoft Office, Outlook, Excel, PowerPoint; working knowledge of Adobe/In design
Personal Attributes
Good administration and communication skills
To be thorough with attention to detail
The ability to work well with others
To be flexible and open to change
Patience and the ability to remain calm in stressful situations