Job summary The Health Care Assistant (HCA) will play a key role in supporting both administrative and clinical functions within the Confederation sites. Main duties of the job This dual role involves assisting with administrative duties which would include but are not limited to, managing GP clinics on clinical system, chaperoning, managing clinical waste, and stock control. They will also be required to support a variety of service clinics. The ideal candidate will have strong organisational skills, the ability to multitask, and a compassionate approach to patient care. About us The Confederation, Hillingdon CIC works with general practice and other healthcare providers in Hillingdon to deliver high quality clinical services to patients. Our aim is to improve care for patients by working collaboratively across primary care and our partners as part of the Integrated Care Partnership. The Confederation team also work to develop and support individual GP practices, PCNs and Neighbourhoods and their changing needs. We are of the NHS but independent, innovative and transformational. General capacity across primary care is being expanded rapidly. The Confederation is determined to develop as an attractive place to work that provides rewarding roles and opportunities to grow in order to attract and retain great staff that in turn provides the highest quality care. Our Values: We work together to make a difference for patients We care enough to go the extra mile We support, trust, and empower We sincerely value each other We support Primary Care to own its destiny Date posted 20 February 2025 Pay scheme Other Salary Depending on experience Contract Bank Working pattern Full-time, Part-time Reference number E0004-25-0010 Job locations 1A, Civic Centre, High Street Uxbridge Middlesex UB8 1UW Job description Job responsibilities Administrative Duties: Reception & Administrative: Greet, assist, and arrive patients. Schedule appointments and manage the patient booking system - EMIS. Answer phone calls and handle patient enquiries efficiently. Maintain patient records and ensure accurate data entry. Complete any tasks back to practice Setting up of the clinical rooms at the start and end of the day Provide support and comfort to patients during examinations and procedures. Ensure patient privacy and dignity. Assist clinicians with setting up and preparing for procedures. Safely dispose of clinical waste in accordance with health and safety regulations All clinical rooms have a clinical waste bin Ensure all clinical waste bins are regularly emptied and cleaned Monitor and manage medical supplies and equipment supplies. Order and replenish stock as needed to ensure clinic operations run smoothly. Conduct regular checks of stock levels and expiry dates. Clinical Duties: As a Healthcare Assistant (HCA), you will play a vital role in supporting a range of clinical services, including Health Checks, ECGs, Phlebotomy, and Warfarin management, with the scope of services expanding as new ones are introduced. This role requires prior experience in providing these types of appointments or a willingness to undertake training to develop the necessary skills. You will be expected to perform activities typical of HCAs within these services, ensuring high standards of patient care and demonstrating adaptability to evolving clinical demands. This is an excellent opportunity to contribute to a dynamic healthcare environment while supporting essential patient services. Personal/Professional Development: The post-holder will participate in any training program implemented by the Confederation as part of this employment, such training to include: Mandatory training such as basic life support and fire training Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Communication: The post-holder will recognise the importance of effective communication within the team and will strive to: Communicate effectively with other team members. Communicate effectively with patients and carers. Recognise peoples needs for alternative methods of communication and respond accordingly, including use of interpreters. Quality: The post-holder will strive to maintain quality within the Confed, and will: Alert other team members to issues of quality and risk. Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance. Work effectively with individuals in other agencies to meet patients needs. Effectively manage own time, workload, and resources Confidentiality: While seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this Job Description, the postholder may have access to confidential information relating to patients and their carers, staff, and other healthcare workers. They may also have access to information relating to the business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the Confederation may only be divulged to authorised persons in accordance with the policies and procedures relating to confidentiality and the protection of personal and sensitive data Personal & Professional Development: The post-holder will participate in any training programme implemented by The Confederation as part of this employment, such training to include: Mandatory training such as basic life support and fire training Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Job description Job responsibilities Administrative Duties: Reception & Administrative: Greet, assist, and arrive patients. Schedule appointments and manage the patient booking system - EMIS. Answer phone calls and handle patient enquiries efficiently. Maintain patient records and ensure accurate data entry. Complete any tasks back to practice Setting up of the clinical rooms at the start and end of the day Provide support and comfort to patients during examinations and procedures. Ensure patient privacy and dignity. Assist clinicians with setting up and preparing for procedures. Safely dispose of clinical waste in accordance with health and safety regulations All clinical rooms have a clinical waste bin Ensure all clinical waste bins are regularly emptied and cleaned Monitor and manage medical supplies and equipment supplies. Order and replenish stock as needed to ensure clinic operations run smoothly. Conduct regular checks of stock levels and expiry dates. Clinical Duties: As a Healthcare Assistant (HCA), you will play a vital role in supporting a range of clinical services, including Health Checks, ECGs, Phlebotomy, and Warfarin management, with the scope of services expanding as new ones are introduced. This role requires prior experience in providing these types of appointments or a willingness to undertake training to develop the necessary skills. You will be expected to perform activities typical of HCAs within these services, ensuring high standards of patient care and demonstrating adaptability to evolving clinical demands. This is an excellent opportunity to contribute to a dynamic healthcare environment while supporting essential patient services. Personal/Professional Development: The post-holder will participate in any training program implemented by the Confederation as part of this employment, such training to include: Mandatory training such as basic life support and fire training Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Communication: The post-holder will recognise the importance of effective communication within the team and will strive to: Communicate effectively with other team members. Communicate effectively with patients and carers. Recognise peoples needs for alternative methods of communication and respond accordingly, including use of interpreters. Quality: The post-holder will strive to maintain quality within the Confed, and will: Alert other team members to issues of quality and risk. Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance. Work effectively with individuals in other agencies to meet patients needs. Effectively manage own time, workload, and resources Confidentiality: While seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this Job Description, the postholder may have access to confidential information relating to patients and their carers, staff, and other healthcare workers. They may also have access to information relating to the business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the Confederation may only be divulged to authorised persons in accordance with the policies and procedures relating to confidentiality and the protection of personal and sensitive data Personal & Professional Development: The post-holder will participate in any training programme implemented by The Confederation as part of this employment, such training to include: Mandatory training such as basic life support and fire training Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Person Specification Qualifications Essential Have or be working towards a Care Certificate. If not currently held, candidates must be willing to study and complete the Care Certificate within 6 months if full-time (or a proportional period if part-time), as part of the probation period. Experience: Ideally, candidates will have at least 6 months of experience in a patient-facing environment. NVQ Level 2 or 3 in Health and Social Care or equivalent is preferred. Phlebotomy certification preferred. High level of accuracy and attention to detail. Compassionate and patient-focused approach. Hep B / MMR Experience undertaking NHS health checks or a willingness to undertake training. Person Specification Qualifications Essential Have or be working towards a Care Certificate. If not currently held, candidates must be willing to study and complete the Care Certificate within 6 months if full-time (or a proportional period if part-time), as part of the probation period. Experience: Ideally, candidates will have at least 6 months of experience in a patient-facing environment. NVQ Level 2 or 3 in Health and Social Care or equivalent is preferred. Phlebotomy certification preferred. High level of accuracy and attention to detail. Compassionate and patient-focused approach. Hep B / MMR Experience undertaking NHS health checks or a willingness to undertake training. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name The Confederation, Hillingdon CIC Address 1A, Civic Centre, High Street Uxbridge Middlesex UB8 1UW Employer's website https://www.theconfederationhillingdon.org.uk (Opens in a new tab)