Employer: East Suffolk and North Essex NHS Foundation Trust
Employer type: NHS
Site: Colchester Hospital
Town: Colchester
Salary: £24,071 - £25,674 pro rata
Salary period: Yearly
Closing: 26/11/2024 23:59
Urology ANP Secretary/Admissions Clerk
NHS AfC: Band 3
We are one of the largest NHS organisations in England. Our scale provides exciting opportunities for development, innovation, research, education, and training.
Talk to us about our range of flexible working opportunities, apprenticeships, and staff benefits.
Equality, Diversity, and Inclusion (EDI) is at the heart of all we do; it forms part of the ESNEFT’s core activities. The Trust operates on the principle that everyone should treat each other with dignity and respect, receiving equitable and fair treatment in all practices. The EDI Agenda reflects our Trust values such as Optimistic, Appreciative, and Kind. We consistently strive to improve and take action for a better ESNEFT.
If you are passionate about patient care and want to develop your skills and knowledge, then we are keen to hear from you.
Job overview
An exciting opportunity has arisen for a highly motivated Medical Secretary/Admissions Clerk within the Urology department based at Colchester Hospital.
This is a full-time position.
This is a key role for the division. We are looking for a dynamic, flexible, and enthusiastic team player to integrate with the current team and provide efficient and effective secretarial and administrative support to the clinicians, patients, and other team members.
You will have attention to detail, excellent communication skills, and the ability to prioritise and plan. You must be able to work using your own initiative and be flexible to work where the need is greatest.
Main duties of the job
In this role, you will provide efficient and pro-active secretarial and administrative support to the large team of busy consultants and other team members.
You will be the first contact for patients and queries on behalf of the Consultants and Department. You will work as part of a team, supporting other team members and covering when required.
Skills required for the post include good typing and audio skills, the ability to prioritise tasks, effective time management skills, good IT and secretarial skills, and good communication, interpersonal, and organisation skills.
Working for our organisation
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics, and in patients’ own homes.
We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.
Along with supporting you to achieve your career goals, we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days of annual leave on commencement (pro rata), and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offers a variety of services.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving our processes and removing time delays for our staff and patients.
If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.
Detailed job description and main responsibilities
For full details of the responsibilities and duties of this role, please see the attached job description.
Person specification
Qualifications
* Knowledge of Medical Terminology and Medical Secretarial practices.
* Word processing to RSA II or equivalent.
* ECDL (or willingness to undertake ECDL).
Experience
* Proven previous experience as an administrator.
* Understanding of the requirements of strict confidentiality.
* Proven IT skills – Microsoft packages including Word/Excel/Outlook.
Knowledge
* Knowledge of Hospital CareFlow system. Bighand experience.
* Understanding of the requirements for strict confidentiality.
Skills
* Maintain responsibility for own workplace Health and Safety and identify areas of concern.
* Must maintain equilibrium in times of stress when dealing with anxious persons either by telephone, letter, or in person.
* Ability to prioritise workload and work on own initiative.
* Ability to work as part of a team.
Please note that where response levels are exceptional, we may close the post before the specified date; therefore, early application is recommended.
Please make sure that you read the Job Description and Person Specification attached and that your statement in support reflects this as your application will be judged against these criteria.
Secondment - if you are interested in undertaking a role on a secondment basis, please ensure that you have discussed this with your current line manager prior to submitting your application. Please note if you are already an employee of ESNEFT, fixed-term roles will only be offered on a secondment basis.
When providing reference details, please provide email addresses so references can be sought promptly to cover the last 3 years of employment.
Successful candidates may be charged for their DBS check. Please ensure you read the information found in the attached DBS Information document.
The Trust is committed to its staff and their development and to equal opportunities and diversity. Applications are welcomed from all sections of the community.
Whilst we welcome applications from all, your application will be considered on individual merit. If you are offered a position and require a Skilled Worker Certificate of Sponsorship, we may not be able to process your application to the final stage due to Home Office eligibility.
In submitting an application form, you authorise East Suffolk and North Essex NHS Foundation Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.
We would like to take this opportunity to thank you for your interest in East Suffolk and North Essex NHS Foundation Trust; we look forward to receiving your application for employment.
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