Aircraft Engineering Services are looking for a Training Programme Administrator to work alongside our Training Programme Coordinator on the day to day running of our Apprenticeship and Junior Aircraft Engineering Programme. This is an exciting time to join our expanding team to be a part of the journey for the next generation of Aircraft Engineers.
This is an excellent opportunity for a highly motivated and proactive individual who is looking to start their career in an Administrative role.
Key Responsibilities:
* Daily update of trainee tracker – ensuring all information is accurate and up to date (Program start dates, internal training dates and completions, mech stamp status, licence status, planning department dates etc). Chasing up trainees' applications.
* Progress review tracker – Book trainee review dates and inform trainees/shift leaders of dates booked. Re-arrange dates when necessary. Keep the tracker up to date, file completed reviews in trainee files.
* Department placements – Identify suitable dates for department placements, with least possible disruption to roster. Request Rosterer to add placements and resolve any rostering issues, inform trainees and departments of upcoming placement dates.
* Prepare interview documents, copy and scan completed interview paperwork, ensure HR receives required paperwork.
* Liaise with training department on exam bookings, gather exam result information, inform trainees of exam dates and resit information. Keep spreadsheet of passes/fails/resit dates etc.
* Collate material, produce and distribute quarterly newsletter.
* Prepare for and attend internal and external open days.
* Liaise with Training department regarding uniform, ID passes.
* Collate trainee personal information required for medical bookings. Book medicals for airside driving passes. Deal with any cancellations/re-scheduling.
* Ensure all trainee electronic folders are up to date, file all documents - reviews, certificate copies, letters, CVs etc.
* Scanning, photocopying, producing documents, checking and responding to emails.
* Ad hoc duties on day-to-day basis.
Minimum Requirements:
* Strong communication, interpersonal, and organizational skills.
* Ability to work independently and as part of a team.
* Excellent attention to detail, accuracy, and time-management skills.
* Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
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