Job summary Please note this position is not due to start until July 2025. We are looking for an enthusiastic, passionate and experienced secretary to join the Lincoln Ophthalmology Medical Secretarial team for 37.5 hours a week. Part time hours considered for job share. Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The Medical Secretary is the hub of effective patient administration in the Business Unit. Main duties of the job Ensures a comprehensive secretarial and administrative service is provided to the medical staff and their supporting team Provides cover for colleagues in their absence to maintain service levels Notifies the Specialty Co-ordinator of any booking rule changes so that clinics and theatres are updated Highlights current & future capacity problems (e.g. when referrals rise or case mix changes) to managers & clinicians Works with the Specialty Co-ordinators regularly to ensure the whole of the patient pathway runs smoothly with minimal delays ensuring the Trust achieves locally and nationally agreed standards Actively ensures patient pathways are updated to minimise validation backlogs and data quality issues Regularly validates to ensure data quality About us Pilgrim Hospital is situated beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service. Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services. Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust. Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county. This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations. The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG). Date posted 17 March 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum (pro rata for Part time) Contract Permanent Working pattern Full-time Reference number 357-LN-2098-24 Job locations Lincoln County Hospital Greetwell Road Lincoln LN2 5QY Job description Job responsibilities Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you Job description Job responsibilities Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you Person Specification Qualifications Essential Typing, Audio and Word/Text GCSE English Language Grade C or equivalent Desirable Medical secretary qualifications NVQ III or equivalent AMSPAR - Medical Terminology Certificate 4 GCSE Grade C or equivalent Experience Essential Knowledge of PAS/Medway Knowledge of 18 week RTT pathway Desirable Recent Medical Secretarial experience Knowledge of medical terminology Skills Essential Ability to complete tasks accurately and efficiently Ability to work on own initiative and prioritise workload to achieve deadlines Good written and verbal communication skills Competent Microsoft Word User Clear understanding of the importance of confidentiality Ability to evidence/demonstrate key values and behaviours in line with the Trust framework Desirable Validation of 18 week RTT pathway Adaptable to change Awareness and knowledge of the Dignity in Care Agenda Person Specification Qualifications Essential Typing, Audio and Word/Text GCSE English Language Grade C or equivalent Desirable Medical secretary qualifications NVQ III or equivalent AMSPAR - Medical Terminology Certificate 4 GCSE Grade C or equivalent Experience Essential Knowledge of PAS/Medway Knowledge of 18 week RTT pathway Desirable Recent Medical Secretarial experience Knowledge of medical terminology Skills Essential Ability to complete tasks accurately and efficiently Ability to work on own initiative and prioritise workload to achieve deadlines Good written and verbal communication skills Competent Microsoft Word User Clear understanding of the importance of confidentiality Ability to evidence/demonstrate key values and behaviours in line with the Trust framework Desirable Validation of 18 week RTT pathway Adaptable to change Awareness and knowledge of the Dignity in Care Agenda Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name United Lincolnshire Hospitals NHS Trust Address Lincoln County Hospital Greetwell Road Lincoln LN2 5QY Employer's website https://www.ulh.nhs.uk/ (Opens in a new tab)