Job Title
Accounts Payable Assistant
Reporting To
Accounts Payable Supervisor
Salary
TBC
Place of work
Knutsford, Cheshire
Job Purpose
To resolve driver invoices queries following all internal processes to ensure that drivers are paid correctly having provided all relevant paperwork. Checking paperwork for cost, bank details, VAT registrations etc.
Main Responsibilities And Objectives
1. Monitoring multiple mailboxes.
2. Creating and verifying new supplier accounts.
3. Verifying suppliers bank detail changes.
4. High volume query resolution.
5. Supporting the team with invoice processing.
6. Reconciling supplier statements.
7. Carrying out payment run checks.
8. Assisting with weekly and monthly payment runs.
9. Maintaining creditors ledger.
10. Contributing to new branch launch processes.
11. Analysis of multi system data.
12. Adhoc requests and support for the accounts payable supervisor.
Statutory Duties
1. Co-operate with your employer to enable any legal obligations to be complied with.
2. Do not recklessly interfere with anything provided by the employer or others in the interests of health, safety, or welfare.
3. Bring to the attention of the Company Health and Safety Manager any perceived shortcomings in health and safety arrangements, situations or processes that you consider to be serious or which may present danger to you or others.
4. Do not undertake or request others to undertake any works for which you/they do not hold the required competency or authority to undertake.
Interfaces
Internal
* Liaise with finance manager, Accounts Supervisor, Heads of Department, their direct reports and employees at all levels within the company, compliance to statutory and internal reporting requirements and Company objectives.
* Franchisees.
* Franchise Development Managers.
External
* Suppliers.
* Factoring companies.
* Software developers/ providers.
Qualifications
Core
* IT Literate including Microsoft Word, Excel and Outlook.
* Written, oral English and Mathematics to GCSE standard.
Desirable
* Awareness of Relevant Legislation.
Experience
* Strong AP background.
* Microsoft Dynamics.
* Microsoft Excel.
Performance Management Responsibilities
The areas of responsibilities and objectives (above) are to be monitored via the appraisal process and internal meetings.
Technical Skills
* Query resolution.
* Microsoft Word, Excel, Outlook.
* Ability to adapt to new systems and processes quickly.
Business Skills
* Professional and confident manner.
* Prioritise & work to strict deadlines.
* Excellent Communicator.
* Ability to work within a team and under own initiative.
* Good organisational skills.
* Ability to work well under pressure.
* Good literacy and numeracy skills.
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