A vacancy has arisen for a 22.5 hour part time Administration Assistant within the Health Records Department, based at Mary Seacole Building, Willerby Hill, Beverley Road, Willerby.
The post involves dealing with requests for medical records and use of computer systems for retrieval and recording of data. This entails the retrieval and dispatch of files to and from other units within the Trust.
You should have word processing/keyboard skills of RSA Stage II or its equivalent (e.g VDU inputting experience) together with good communications and customer service skills.
You should be able to work accurately within given deadlines under supervision. There is moderate amount of physical activity required in this post.
Flexi-time arrangements operate within this department.
Main duties of the job
* To provide comprehensive administrative support to the Medical Records Department, Information Governance and Legal Services.
* Work within standard administrative procedures.
* Contribute to the planning and development of the service/department as a member of the team.
* Initiates, retrieves, and files health records.
* Sorts and filters out case notes.
* Responds to routine requests for information.
Person Specification
Qualifications & Knowledge
* Literate and numerate.
* An understanding of confidentiality involved with post.
* NVQ2 or equivalent experiential learning.
* Knowledge of a range of work procedures and practices.
* Literacy and Numeracy at Level 2.
Experience
* Experience of working in an office environment.
* To have some experience of office procedures, clerical/reception work.
* Demonstrable experience of practice and procedures relevant to the area of work.
* Experience of working with health records in any capacity.
* Knowledge of the Trust PAS system.
* Able to plan and prioritise effectively.
* Good telephone manner.
* A team player.
* Ability to demonstrate ethical values and attitudes.
* Ability to motivate others.
* Ability to work accurately to meet deadlines under supervision.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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