Job summary Executive Assistant NHS Agenda for Change, Band 5 - £22,128 - £28,746 per annum Part Time - 15-22hrs per week Based at Trust HQ, Crawley(with travel across the Trust) This is a flexible role, with hybrid working opportunities 6 month role Fixed Term/Secondment The Trust is seeking an experienced and professional individual to provide a comprehensive Executive Assistant support to the Chair and Senior Independent Director. Main duties of the job The postholder will be highly organised to successfully ensure the smooth running of the office and with excellent verbal and written communication skills to liaise with both internal and external contacts. The ideal candidate will have extensive diary management experience, with the ability to develop effective systems and strategies to manage the efficient use of time and workload for the specified Director. We are open to ensure the hours match the right candidate and therefore are open to agree the right contract for the right person. The role will be hybrid, but in-office working will be required. The hours available will be between 15-22.5 hours per week, with the working pattern to be agreed but potentially split over 3 working days. About us Option to join NHS pension scheme A minimum 27 days' holiday each year, increasing after 5 years' service. Personal and professional development and training opportunities. Salary Sacrifice schemes for cars or push bikes. Access to occupational health and counselling services. Award winning wellbeing hub Back up buddy App Access to NHS discounts, offering NHS employees a range of money-saving deals. Date posted 28 January 2025 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year per annum Contract Secondment Working pattern Part-time Reference number 278-EATC-0125-CC Job locations Crawley HQ 4 Gatwick Road Crawley RH10 9BG Job description Job responsibilities Extensive experience working as a personal assistant or project support at a senior level in a large, multi-professional organisation Degree level or equivalent experience Advanced software and keyboard skills - Word, Excel, Powerpoint A dynamic, team player. Job description Job responsibilities Extensive experience working as a personal assistant or project support at a senior level in a large, multi-professional organisation Degree level or equivalent experience Advanced software and keyboard skills - Word, Excel, Powerpoint A dynamic, team player. Person Specification Qualifications/Experience Essential Degree level education or equivalent knowledge/experience Management/Secretarial or equivalent relevant training/experience Experience Essential Extensive experience working as a personal assistant or providing service and project support at senior management level. Experience of working in a large, multi-professional organisation. Experience of working under pressure with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities Desirable Experience of working in the NHS Experience of a wide range of Trust procedures and practices Skills/Knowledge/Ability Essential Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads. Excellent communication skills both orally and written. Ability to prioritise, screen and handle calls on behalf of a senior management team. Person Specification Qualifications/Experience Essential Degree level education or equivalent knowledge/experience Management/Secretarial or equivalent relevant training/experience Experience Essential Extensive experience working as a personal assistant or providing service and project support at senior management level. Experience of working in a large, multi-professional organisation. Experience of working under pressure with strict deadlines and dealing with a range of complex issues, sometimes leading to conflicting priorities Desirable Experience of working in the NHS Experience of a wide range of Trust procedures and practices Skills/Knowledge/Ability Essential Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads. Excellent communication skills both orally and written. Ability to prioritise, screen and handle calls on behalf of a senior management team. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name SECamb Address Crawley HQ 4 Gatwick Road Crawley RH10 9BG Employer's website https://www.secamb.nhs.uk/ (Opens in a new tab)