JOB PURPOSE
The Executive Assistant role provides comprehensive, confidential, and high-level administrative support to the Club's Snr Leadership team – including the Executive Assistant to the CEO. This position requires a proactive and organised individual with excellent communication skills, professional maturity, and a passion for increasing efficiency through improving workflows.
The role involves working closely with the Executive Assistant to the CEO to quickly understand the whole organisation, as well as the Club's internal and external roles and responsibilities and key relationships. The postholder will deputise for the Executive Assistant to the CEO in their absence.
MAIN RESPONSIBILITIES
Communication and Diary Management
* Proactive approach to diary management and coordination of a busy workload schedule.
* Understand busy periods and actively help to prioritise time while keeping a daily track of Club activities and event timelines.
* Act as first point of contact for internal and external stakeholders; building, developing, and managing key relationships with all parties.
* Manage the office, diary, and correspondence of the Snr Management Team, highlighting priority areas that require attention.
* Coordinate and manage UK or International travel and accommodation arrangements for the Snr Leadership Team.
Meeting Coordination and Management
* Coordinate, facilitate, and attend internal and external meetings for the Snr Management team, including minute taking.
* Liaise with other departments to follow up on actions and ensure deadlines are met.
Administrative Support
* Support the preparation of research briefing papers (e.g. key stakeholder background brief, EFL League Club details).
* Maintain up-to-date filing and databases; proactively assemble relevant meeting papers.
* Support the development, maintenance, and review of administration systems for maximum efficiency.
* Prepare and transcribe briefing papers, ensuring robust attention to detail.
* Perform any other duties commensurate with the role.
The role may require presence on match days, assisting the Executive Assistant to the CEO and liaising with officials and members of the match day organisational team.
NOTE: Applications MUST be made via the online application process here: Application Link
Job Types: Full-time, Permanent
Pay: £14.91-£15.35 per hour
Expected hours: 40 per week
Application question(s):
* Do you have previous experience as an Assistant to a management team (or similar role) in a large multinational or sports/leisure/entertainment environment?
Work Location: In person
Application deadline: 30/09/2024
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