Our client based in Aberdeen are looking for an Operations Coordinator to join their team on a staff basis.
SUMMARY:
To assist the Operations & Logistics Lead and Operations Team in all logistical and operational tasks, ensuring the timely and effective mobilisation and de-mobilisation of Company equipment and personnel, satisfying customer needs and ensuring adherence to all company workflow, certification, and ISO documentation requirements.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Operational point of contact for customers and the mobilisation and demobilisation of personnel and equipment.
* Support the Operations & Logistics Lead and in all operational, logistical, and departmental tasks.
* With support from the Operations & Logistics Lead, is responsible for the Team’s planning and organisation of resources (personnel and equipment) required for each project which will include purchasing acquisition and 3rd party evaluation.
* Raise purchase orders in accordance with company policy.
* Support commercial, technical and operations teams to help assess the availability of equipment to meet project requirements.
* Assist Operations Team with creating project documentation when required.
* Visit customer premises to discuss operational matters if requested.
* Responsible for ensuring the correct documentation and certification packages are maintained and valid prior to loadout to meet customer expectations and adhere to company standards.
* Communicate effectively with all departments as necessary throughout the workflow procedure.
* Assist in the development of plans for Operational activity.
* Assist Operations Team to ensure job trackers are maintained and up to date.
* Liaise with accounts department for invoicing at month-end.
* Ensure all customs paperwork is maintained and up to date as required.
* Ensure job specific paperwork is filed promptly and correctly.
* Ensure workflow procedure implemented and maintained for each job.
* Any other activities as reasonably required by management.
* Monitor, track and document time/resources allocated to specific jobs.
* Participate in the OnCall Rota.
* Prepare updates and attend daily operations meeting.
* Attend internal or external training when required
QUALIFICATIONS/EXPERIENCE
* Prior operations and logistical experience is preferred
* Be computer-literate for the daily use of MS Word, Excel, and Outlook email
* Full and clean driving license is essential