SOLUTIONS DRIVEN (Recruitment agency) IS LOOKING FOR AN EXECUTIVE ASSISTANT ON BEHALF OF OUR CLIENT. YOU WILL BE HIRED BY OUR CLIENT, NOT SOLUTIONS DRIVEN.
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Join our client's innovative team at a leading global technology company at the forefront of advanced engineering solutions. We are seeking a dynamic and detail-oriented Executive Assistant to support our Executive Vice President of a key international business segment.
This role requires exceptional organizational skills, attention to detail, and critical thinking abilities in a fast-paced and highly confidential environment. The ideal candidate will demonstrate professionalism, discretion, and flexibility while effectively interacting with stakeholders at all levels, both internal and external.
Primary Duties & Responsibilities
* Manage complex and dynamic schedules, including planning meetings and resolving scheduling conflicts.
* Prepare and edit agendas, reports, and other key business documents to support strategic objectives.
* Capture meeting minutes, action items, and ensure timely follow-ups.
* Coordinate global travel arrangements, reconcile expense reports, and manage email distribution lists.
* Organize offsite meetings, corporate events, and executive engagements.
* Oversee office logistics, software, and department communication.
* Handle vendor onboarding, purchase orders, and invoice reconciliation.
* Proactively anticipate needs, taking ownership of projects with minimal direction.
* Ensure absolute confidentiality while handling sensitive business information.
* Remain composed under pressure, managing multiple priorities effectively.
* Utilize advanced Microsoft Office 365 skills, particularly in Outlook, Excel, and PowerPoint.
* Prepare reports and contribute to special projects as required.
* Exhibit strong problem-solving, project management, and time management skills.
* Support ad hoc projects and executive initiatives as needed.
Education & Experience
* Proven experience supporting C-suite or senior executives.
* Exceptional organization and communication skills, with the ability to manage multiple high-priority projects.
* Proficiency in Zoom, Teams, and Microsoft Office Suite.
* Experience handling confidential and sensitive materials.
* Strong ability to prioritize tasks, meet deadlines, and work independently.
* Ability to thrive in a global, cross-cultural team environment.
* Uphold high ethical standards, professionalism, and integrity.
Working Conditions
* Hybrid role: Primarily onsite with flexibility depending on the executive’s needs.
* Professional office environment with standard equipment (computers, phones, etc.).
* Occasional overtime, off-site meetings, or travel may be required.
Additional Responsibilities
* Adhere to global safety and compliance standards.
* Support quality and environmental management initiatives where applicable.
* Uphold company values, fostering a culture of integrity, collaboration, accountability, respect, and enthusiasm.