The role of the Clinical Administrator within the Primary and Community Mental Health service is an integral part of the whole administrative function and will provide an effective and efficient support service to the multi-disciplinary staff team(s), performing particular tasks and duties as directed by the Team Administrator/Admin Coordinator and Operations Manager. The post holder will be expected to provide admin support to nominated individuals and/or parts of the service but provide cover amongst other colleagues to fill gaps and to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team. Dealing with incoming telephone calls, taking messages where appropriate. This will sometimes involve dealing with challenging situations. Accurately input data using various forms, formats and systems including SystmOne Operation of internal information systems ensuring accurate and up to date information is processed and maintained. Typing Processing correspondence Liaising with clinicians Phone calls: effective message taking, fielding calls, diverting calls, use of SystmOne Liaising with service users, carers, GP’s, voluntary agencies and a wide range of multi-disciplinary staff and other staff both internal and external Clinic booking, rescheduling and cancelling appointments Understand clinician availability for clinics and schedule accordingly At SHSC, we prioritise the well-being and safety of both our service users and employees. It is our policy and a condition of employment that all employees must join the DBS Update Service. This service carries an annual fee, which employees are responsible for paying up front. However, employees may claim this cost back through the Trust's Employee Expenses Reimbursement Policy. For those requiring a Basic DBS check, it is necessary to register for a DBS Online Account. The provision of an effective admin service to clinical staff and wider multi-disciplinary team including typing of letters, reports, email, audio transcription and completion of appropriate forms in SystmOne. Deal with incoming correspondence, checking information received and responding where appropriate. Maintain an electronic diary and personal appointment system for the clinicians as required Organise meetings, booking rooms/venues, arranging hospitality etc. Support meetings chaired or attended by clinicians and to be sensitive to the issues under discussion, preparing notes/agendas and taking minutes as requested. Meetings may involve internal and external participants.