Job Role - Property Office Manager
Location - Glasgow
Salary - GBP30,000 - GBP35,000 DOE
Job Type - Permanent - Office Based 5 Days
The Role
Our client is looking for an Office Manager/PA who will organise the administrative activities to ensure the smooth running of the office whilst providing a PA role to the Head of Scotland. Support will also be given to the Senior Property Manager, Associate Legal Director and remaining team members where required.
Key Responsibilities
Office Management Responsibilities
1. Organisation of the administrative activities that facilitate the smooth running of the office, including people, information and other resources.
2. Organise office alterations as required, including layout changes (ordering furniture/IT equipment).
3. Manage new starters to include setting up IT and phone etc.
4. Assist in the recruitment of new staff, including training and induction with department heads.
5. Assist in organising company events, social events and conferences.
6. Hosting meetings and greeting guests.
7. Implementing and maintaining office administrative systems and procedures.
8. Taking minutes where required.
Personal Assistant to Head of Scotland
1. Action emails on behalf of the Head of Scotland.
2. Assisting in report preparation for Management Meetings.
3. Assist with lease data forms to send to the Lease Management Team.
4. Use Horizon system and SharePoint to obtain information.
5. Diary/Calendar management and organising meetings.
6. General administration tasks to include arranging meetings/rooms and refreshments, booking train tickets/accommodation, preparation of expenses.
7. Any other reasonable duties including special projects, where required and void transaction management/monitoring.
8. Wider support for Property Manager, Legal Counsel and the wider team.
Person Specification
1. Strong organisational and administration skills.
2. Service focused with excellent communication skills.
3. Enthusiastic and proactive, a genuine team player.
4. Flexible, with a 'muck in' attitude, happy to turn your hand to any task.
5. Able to take on responsibility and work on own initiative.
6. Good attention to detail.
7. Computer literate, confident with Microsoft Packages.
8. The ability to build, develop, manage and maintain working relationships.
9. Confident phone manner.
10. Able to plan and manage a busy workload.
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