Venesky-Brown's client, a public sector organisation in Norwich, is currently looking to recruit a Charity Accounts Assistant for an initial 12-week contract with the potential to extend at a rate of £12.31 per hour. This role is office-based, Monday to Friday, 37.5 hours per week.
Responsibilities:
1. Process Charitable Funds requests daily, raising order requests and obtaining the necessary approvals in line with Charity guidelines.
2. Liaise with suppliers to obtain quotes and place orders.
3. Support in the management of the Charitable Funds email inbox, ensuring timely and professional responses.
4. Provide administrative support for the Charity, assisting the team as appropriate.
5. Maintain all accounting records, systems, and files accurately and promptly, including appropriate treatment of VAT, tax, and NI implications according to current guidance for Charities.
6. Create, complete, and maintain invoice records, obtain appropriate authorisation for timely payments, and resolve issues and queries.
7. Liaise with suppliers, other finance teams, Budget Holders, and the Procurement Department to investigate discrepancies and resolve them in a timely manner.
8. Provide financial information to Managers and senior managers and assist them with any queries and ad hoc requests.
9. Input month-end journals and reconciliations of the organisation's finance ledger, ensuring accurate and timely financial information is available to Managers and senior management.
10. Complete monthly bank reconciliations for each organisation's bank account.
11. Issue fund statements to Fund Managers monthly.
12. Maintain an accurate record of Fund Managers.
13. Reconcile the financial position between the Trust and the Charity monthly, ensuring that the balance is cleared promptly.
14. Work with other finance teams to investigate discrepancies and resolve them in accordance with the month-end timetable.
15. Arrange invoicing for income for Funds and assist with queries referring to ledgers and liaising with the Accounts Receivable team.
16. Advise Fund Managers of the policies and rules when necessary.
17. Liaise with solicitors to ensure that income from legacies is promptly and accurately received and recorded.
18. Ensure accurate receipt of donation cheques and allocate them to the correct funds.
19. Assist in providing the Head of Charity and Head of Financial Governance and Compliance with financial support and advice as necessary.
20. Maintain accurate Gift Aid Records and prepare claims for submission.
21. Propose changes and improvements to procedures in Charitable Funds duties and help implement changes as advised.
22. Assist with completing the Charitable Funds annual accounts and year-end processes.
23. Assist internal and external auditors with queries, samples, and other information as required, preparing accurate and complete information for them in advance of audits.
24. Resolve auditor's queries as required.
25. Take all cash and cheques to the bank as required.
26. Support the Charity in identifying the most effective use of charitable funds.
27. Provide support for the Accounts Receivable / Accounts Payable Function within the Trust Finance Team, as required.
28. Attend and participate in meetings where appropriate.
29. Promote the vision, values, and goals of the organisation.
30. Maintain membership of the appropriate accounting body (AAT or CCAB).
31. Prioritise own workload and work to tight deadlines.
32. Maintain confidentiality.
33. Other duties and responsibilities of the post will be flexible and reviewed by the Head of Charity / Head of Financial Governance and Compliance.
Essential Skills:
1. Minimum 5 GCSE's Grade C or above (including Maths and English) or equivalent.
2. Studying to AAT Intermediate (or equivalent NVQ level 3).
3. AAT Intermediate qualified or an A level in accounting.
4. Equivalent finance department work experience.
5. Excellent working knowledge of Microsoft Outlook, Excel, and Word.
6. Relevant experience of working with finance computer systems.
7. Working to a high degree of accuracy.
8. Strong communication skills and respect for confidentiality.
9. Able to plan, organise, and prioritise workload to ensure financial timetables are met.
10. Experience of working in an accounts payable/accounts receivable setting.
11. Charity finance or Charity sector finance experience.
Desirable Skills:
1. Excellent communication skills — ability to communicate effectively using verbal and written skills.
2. Able to plan, organise and multitask to adhere to deadlines.
3. Integrity for dealing with cash and credit card.
4. Customer-focused with respect for confidentiality.
If you would like to hear more about this opportunity, please get in touch.
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