Position Summary: The Administration Assistant will provide essential support to Crimson Hotels by managing a variety of administrative tasks. This role involves handling confidential information, assisting with projects, and ensuring smooth day-to-day operations.
Key Responsibilities:
* Administrative Support: Perform general clerical duties such as filing, photocopying, and data entry.
* Confidentiality: Handle sensitive company information with discretion.
* Project Assistance: Support the Executive Assistant with hotel refurbishment projects.
* Employee recordkeeping: Maintain employee files for Head Office staff and General Managers.
* Payroll Liaison: Coordinate with payroll regarding employee salary reviews and personal details.
* Travel Arrangements: Organise travel for the CEO and Directors.
* Communication: Answer the internal switchboard and manage correspondence.
* Document Preparation: Compile and produce documents for meetings.
* Mail Management: Distribute incoming mail and manage outgoing post.
* Diary Management: Oversee scheduling and diary management.
* Procurement: Raise purchase orders, process cheque requests, and order office supplies.
Person Specification:
* Appearance: Present a smart and professional appearance.
* Professionalism: Exhibit a mature and professional demeanour.
* Learning Ability: Quickly learn about the business and show a willingness to learn.
* Stress Management: Work effectively and remain calm under pressure.
* Technical Skills: Be proficient with Microsoft Office and other relevant software.
Experience:
* Office Experience: Have practical experience working in a busy office environment.
* Prioritisation: Demonstrate the ability to prioritise workload effectively.
* Initiative: Be proactive and able to use own initiative.