Service: Customer Services - Legal and Regulatory Support/Governance
Closing Date: Thursday 20th March
We have a vacancy for a Clerical Assistant to join our friendly team and provide administrative support for our Committee Support and Member Services operations, which sit within the council’s Governance team.
This post is based at the council’s Kilmory headquarters and the hours are Monday to Friday, 9am to 5pm, with a one-hour lunch break. Argyll and Bute Council offers a flexible working policy and we are happy to discuss this with applicants. This post holder does need to attend at the office in Lochgilphead on a regular basis.
We are looking for a level-headed, reliable and organised person, with a good working knowledge of Microsoft Office and who’s able to get to grips with using new computer systems, to help us provide high quality support for councillors and to contribute to the smooth running of the committee meetings they attend.
Our team’s workload is busy and varied and the Clerical Assistant’s responsibilities include the following and a range of other tasks:
1. General office administration including processing invoices, travel claim forms, bookings, ordering supplies and use of computer packages.
2. Booking rooms for meetings and preparing/circulating the Weekly List of Meetings for the Council Chambers and Committee rooms.
3. Assisting in the administration of the Committees and in particular provide support in setting up Webcasting, Teams/Skype as required for meetings in the Council Chambers and liaising with colleagues in IT to ensure appropriate technical support is in place to facilitate meetings.
4. Answering telephones within the office environment and across the team.
Argyll and Bute is one of Scotland’s most stunning areas. As its award-winning council, we play a vital part in the day-to-day life and long-term future of our beautiful and diverse communities. Our unwavering purpose is to make Argyll and Bute the place to be, the place where people want to live, to work and do business. And we are committed to making the council the place to have a great career, by providing excellent benefits and a friendly, dynamic working culture so that each of our colleagues can deliver services that help our corner of Scotland thrive. Join us to make a difference.
Our employees make good things happen in the day-to-day life and for the longer term future of Argyll and Bute. We want you to feel valued working for us. We offer various benefits to support you, such as a competitive salary, pension scheme, generous leave entitlement, cycle to work scheme, discounts on gym memberships and leisure centres, wellbeing initiatives, and opportunities for learning and career growth. We also embrace a modern approach to work, offering a flexible first approach where possible to requests from our employees to how they work.
We care about our people and the world around us and always aim to do the right thing. From employee recognition schemes to environmental policies we have many initiatives in place to help us look after the things we all care about.
Learn more here