Executive Assistant / Receptionist
Monday - Friday
8.30am to 4.30pm, 37.5hrs a week
The role
To provide front of house services for Geary’s Bakeries in Glenfield 2 and executive assistant support to the MD and four Directors.
The main responsibilities include:
Reception Duties:
* Welcome and advise visitors to the site
* Manage visitor registration system
* Answer and transfer phone calls
* Manage in-coming and out-going post and office deliveries
* Ensure clients and visitors to the site feel welcomed and answer all their questions
* Arrange lunch for customer meetings and board meetings
* Manage general staff and visitor queries
* Order office stationary, refreshments and consumables
Executive Assistant Duties:
* Calendar & Schedule Management: Efficiently manage and coordinate the Directors' calendars, scheduling meetings, appointments, and travel arrangements.
* Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders, screening calls, emails, and inquiries.
* Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
* Document Preparation & Management: Draft, review, and distribute reports, presentations, and other essential documents.
* Travel & Logistics: Organise domestic and international travel, including flights, accommodations, itineraries, and expense reporting.
* Confident...