We are seeking a dedicated and organised Finance Assistant with front-facing reception duties to join our team. The ideal candidate will be responsible for managing front desk operations, providing administrative support, and ensuring a welcoming environment for clients and visitors. This role requires strong organisational skills, excellent phone etiquette, and proficiency in various office software.
Responsibilities
* Greet clients and visitors warmly, ensuring a positive first impression.
* Maintaining purchase ledger; coding invoices and inputting purchase invoices to Sage, processing payments, supplier reconciliations and dealing with invoice queries.
* Raising sales invoices and emailing statements.
* Posting receipts onto Excel debtors schedules and Sage and reconciling balances.
* Manage incoming calls, emails, and correspondence with professionalism and courtesy.
* Perform data entry tasks accurately and efficiently.
* Maintain office supplies inventory and place orders as needed.
* Management of outgoing post.
* Assist with clerical duties such as filing, scanning, and document preparation.
* Utilise Google Suite for scheduling appointments and managing calendars.
* Support financial tasks using Sage for purchase invoices and payments.
* Collaborate with team members to ensure smooth office operations.
* Handle confidential information with discretion and integrity.
Requirements
* Proven experience in an administrative or receptionist role is preferred.
* Strong organisational skills with the ability to prioritise tasks effectively.
* Proficient in computerised systems, particularly Excel and Sage. Training can be provided.
* Excellent phone etiquette and communication skills.
* Attention to detail with a focus on accuracy in data entry tasks.
* Ability to work independently as well as part of a team.
* A proactive approach and the ability to adapt to changing priorities.
Undertaking of any other duties within the remit of the post as required.
If you are a motivated individual with a passion for providing exceptional support in an office setting, we encourage you to apply for this exciting opportunity as a Finance Administrator.
The working hours can be flexible, Monday - Friday or Monday to Thursday during the week, with all working hours taking place in the office. Preferable hours would be 8:45am - 1:15pm; however, some flexibility can be given.
Job Type: Part-time
Pay: £15,000.00-£16,000.00 per year
Expected hours: 22.5 - 25 hours per week
Benefits:
* Company pension
* Free parking
* On-site parking
Experience:
* Administrative experience: 4 years (required)
Work Location: In person
Reference ID: Killultagh Reception
Expected start date: 27/01/2025
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