The Medical HR Team has a vacancy for a full-time Band 3 Medical HR Administrator.
The post holder will work alongside the Medical HR Team and contribute to the delivery of an efficient and effective medical recruitment service through a professional, customer-focused approach. They will be responsible for supporting the Head of Medical Workforce and Medical HR Managers in the continual review of the recruitment processes and help to identify and implement changes to service provision by promoting improved ways of working.
The successful applicant will be a confident communicator, motivated, enthusiastic, and a team player with demonstrable administrative skills and a keen eye for detail while working to challenging deadlines.
To contribute to the delivery of an efficient and effective medical recruitment service through a professional, customer-focused approach. To support the Head of Medical Workforce and Medical HR Managers in the continual review of the recruitment processes and help to identify and implement changes to service provision by promoting improved ways of working.
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence, and great customer care. The Trust has great opportunities for career development in a highly progressive working environment.
PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process, please contact the recruitment team on 01752 432100.
We recognise that work-life balance is important for our colleagues, and so we invite requests from applicants around less than full-time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams.
Processing recruitment-related correspondence and documentation, ensuring efficient and accurate completion of safe recruitment procedures to include advertising vacancies, shortlisting, preparing, and issuing contracts, in line with employment legislation, Trust, and Department of Health guidelines. Ensuring the whole recruitment process is carried out accurately, efficiently, and in a timely manner in line with Trust Policies and Procedures.
Responsible for processing and placing adverts (locally, nationally, and internationally), liaising with advertising agencies and recruiting managers ensuring compliance with Trust procedures.
Responsible for issuing accurate contracts of employment for new starters, this will include obtaining and assessing Inter Authority Transfer Forms to determine entry salary whilst ensuring salary entry points are in line with financial guidelines.
Input data for vacancies/applications, interviews, new starters, and any other recruitment-related information through HR onboarding systems such as Trac and NHS Jobs.
Undertake all payroll processes, including the completion of payroll documentation in relation to new starters to the Trust and the issuing of the generic work schedules for Trust Doctors employed on the 2016 contract.
Monitor the DBS processes in accordance with the requirements set out in recruitment protocols and escalate any issues through the appropriate channels.
Complete necessary paperwork for Tier 2 Visa applications, ensuring compliance with Trust and legislative requirements.
Deal with enquiries and promote the interests of University Hospitals Plymouth NHS Trust, optimising all recruitment opportunities including through the use of the Medical HR team's social media.
Ensure staff and members of the public are dealt with courteously and diplomatically.
Maintain departmental filing systems (including electronic systems), ensuring that information can be retrieved quickly and efficiently.
Ensure that new employees are booked onto relevant induction programmes and act as point of contact for applicants prior to commencement.
Assist in the delivery of medical recruitment-related training including the use of Trac, NHS Jobs, ESR, and policies and procedures.
In the absence of colleagues, support the Trust arrangements for the Trust Bank and Agency workers, liaising as necessary with the Doctors Direct Coordinator to maintain worker compliance and accurate ESR records.
Update and maintain the alerts and dismissals list notifying relevant team members of any issues relating to new recruits to the organisation.
Provide support and cover for team colleagues as required, on occasion this might include providing support and cover to other teams within the HR.
For further details please see attached JD&PS.
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