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Position: Business Support Assistant for Travel and Transport Services.
Tasks:
1. Data Management:
o Entering a variety of data into a series of spreadsheets and assisting with its analysis.
o Maintaining and updating databases and records accurately.
o Inputting applications and other data entry using internal systems.
2. Communication:
o Monitoring the email inboxes and replying where necessary.
o Forwarding correspondence to the relevant person.
o Liaising with colleagues to manage customer expectations.
3. Finance Administration:
o Raising purchase orders on the BMS system.
o Checking and processing invoices from operators.
o Raising invoice queries with the relevant team/operator.
o Inputting credit notes.
4. Administration:
o Opening and scanning incoming mail.
o Letter typing and printing where necessary.
o Working to varying deadlines.
Skills:
* Knowledge and capability with IT systems and software such as Excel, Word, and PowerPoint.
* Organisational skills.
* Attention to detail (especially in data entry).
* Confidentiality.
* Ability to work as part of a team or independently where required.
* Ability to identify and prioritise tasks.
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