To support the Pharmacy Procurement Team to maintain the supply chain of medicines by sending orders to suppliers, processing all invoices within the required timeframe to enable payments to be processed by the finance department in line with suppliers' terms and conditions. Provide support to the Administrative Officers – Pharmacy Procurement to process invoices containing price queries and other anomalies.
Deal with all goods receipt queries, liaising with suppliers to resolve the queries in accordance with departmental Standard Operating Procedures and Trust guidance, policies, or procedures.
Process all Return to Supplier requests, credits for the correction of goods receipt queries.
Support Administrative Officers – Pharmacy Procurement to send approved orders via the Pharmacy Electronic Data Interchange Software (EDI) or email.
Process routine electronic and manual invoices using the EDI Software and the Pharmacy Stock Control System and rectify any appropriate discrepancies.
To answer the telephone in a friendly and efficient manner with referral to other pharmacy staff as appropriate.
Deal with filing and photocopying requests.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care.
We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
1. Ensure the timely archiving of records.
2. Input procurement data into the relevant spreadsheets and databases.
3. Process all invoices containing price queries and other anomalies within the required timeframe to enable payments to be processed by the finance department in line with suppliers' terms and conditions.
4. Deal with all goods receipt queries, liaising with suppliers to resolve the queries in accordance with departmental Standard Operating Procedures and Trust guidance, policies, or procedures.
5. Process all return to supplier requests, credits and invoices that are awaiting credit.
6. Support the Procurement team to manage medicines procurement and shortages as requested by Pharmacy Procurement and Distribution Manager.
7. Use the Pharmacy computer system and Finance reports to review all outstanding invoices and work collaboratively with the Specialist Pharmacy Technician – Procurement to ensure all accounts are up to date.
For further details of the role please see the attached job description.
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