Forseven is rethinking what it is to be a car company through powerful technologies and engineering excellence. A new take on an established industry, we’ve got a growing team that is knowledgeable, experienced and deeply passionate about this endeavour.
We’re seeking an office coordinator to join our rapidly growing facilities team.
This pivotal role will operate in a hybrid capacity from our offices in Bicester (4 days a week on site). The successful candidate will have the opportunity to work alongside some of the most visionary minds in the automotive field.
This is a rare and exciting opportunity to become part of a scale-up, where your contributions will play a crucial role in shaping the future of our forward-thinking company. With its rapid growth trajectory and dynamic nature, Forseven offers you an exceptional platform to help drive strategy as we expand into new horizons.
In this role:
Overseeing, maintaining and ensuring the smooth and efficient day-to-day operations of the office, delivering an unparalleled employee experience while enabling exceptional business results.
What you’ll do:
* Act as first point of contact for office, including maintenance, cleaning, mailing, shipping, deliveries, supplies, equipment.
* Manage ad-hoc projects & events working closely with suppliers and external and internal stakeholders to ensure projects are completed on time and within budget.
* Provide general support to visitors, including answering office access intercom, greeting client visitors and directing accordingly.
* Coordinate arrangements for internal and external meetings/team events/lunches.
* Place weekly office grocery supplies, taking delivery, monitoring and distributing across all offices on site(s).
* Maintain office equipment (copiers/plotters) ensuring they are operational and fully stocked with toner, paper etc.
* Monitor office stationery supplies, placing orders to replenish where appropriate.
* Oversee cleaning contractors; ensure office and facilities are well maintained, address issues, schedule regular deep clean sessions and communicate.
* Manage and respond to office/facilities queries accordingly, including carrying out daily inspections of the office.
* Liaise with maintenance providers to coordinate building maintenance and repairs.
* Oversee fire safety measures: fire extinguishers, maintain up to date fire test and fire drill reports.
* Arrange courier collections and deliveries.
* Create purchase orders, ensure goods are receipted and liaise directly with suppliers.
* Monitor and replenish first aid kit equipment as required.
* Provide support to the senior leadership team and project support.
* Oversee day-to-day management of contracts with office vendors, service providers and office lease(s).
* Support enquiries from the wider business and external suppliers.
* Coordinate travel including making bookings/reservations.
* Manage schedules and calendars/set-up process to coordinate meeting room bookings.
Who you are:
* Degree in a business-related subject or equivalent experience (desirable).
* Relevant office management/operations/facilities management/project management experience, ideally gained in a start-up/high growth business where systems and processes are yet to be developed.
* Excellent IT skills.
* Personable with strong communication and relationship building capabilities across all levels of the business.
* A multi-tasker who successfully prioritises and executes against tight deadlines in a rapidly evolving work environment.
* Courageous and ambitious - has a ‘can-do’ attitude and willingness to do whatever it takes to achieve great results; finding a way when encountering obstacles or setbacks.
* Thrives in a fast-paced, start-up environment where change is constant, and structures and systems are new and constantly evolving.
About Us:
Forseven is building something new. By thinking differently. To create a new car company for the world.
Guided by expert leadership and powered by brilliant minds from the luxury, automotive and technology worlds, we’re committed to continuous improvement and the highest standards of quality. We promote a culture of excellence, integrity, and sustainable growth.
Together we are establishing a new legacy. Join us.
#J-18808-Ljbffr