Salary
Salary from £25,584 - £26,409 FTE (£22,042 - £22,752 actual)
Location
Oak Tree Primary School
Address
Junction Road, Burgess Hill, West Sussex RH15 0PZ
Email
office@oaktreeprimary.co.uk
Telephone No
01444233368
Required From
February 2025
Contract
Permanent, Full-time, Term-time
37 hours per week 1 FTE
Job advertisement
Overall purpose of the role
1. To provide exceptional and proactive support to the Headteacher, enabling them to perform at the highest level of efficiency and effectiveness.
2. Serve as the primary point of reference for stakeholders, including staff, parents, and external contacts, addressing concerns or providing information in the Headteacher’s absence.
3. Act as a liaison between the Headteacher, school staff, Governors (including the Clerk to Governors), parents, and professional bodies, maintaining the highest standards of professionalism and organisation.
4. Stay informed of updates in Safeguarding legislation and local authority guidance to ensure compliance across school operations.
5. Support policy updates and disseminate changes to staff as required.
6. Prioritise safeguarding and the welfare of children in all aspects of work.
7. Ensure compliance with safer recruitment practices at all times.
Safeguarding Responsibilities
1. Demonstrate an ongoing commitment to maintaining the safety and wellbeing of children and young people.
2. Promptly report any disclosures or safeguarding concerns to the appropriate authority.
3. Stay updated on and adhere to all Trust policies related to safeguarding.
4. Complete Designated Safeguarding Lead training.
Main Duties and Responsibilities
1. This job description reflects the present position, and is subject to review and alteration in detail and emphasis in the light of the future needs or developments at Oak Tree Primary School.
2. Act as the first point of contact for the Headteacher; responding efficiently, politely and effectively as an informed gate-keeper.
3. To liaise with other school staff, Governors and others within the Trust and school community, with parents/carers and professional associations, in a highly professional manner representing Oak Tree and DMAT.
4. Effectively maintain and manage the tasks set by the Headteacher, diary, meetings and hospitality, using understanding of the School and Trust, and the Headteacher’s priorities to make good judgements about urgency and appropriateness of requests; re-directing to other sources of help and advice as appropriate.
5. Provide exceptional support to the Headteacher in all aspects of her work, including Human Relations (HR). This will involve understanding the processes, employment law and Trust policies, supporting in meetings, liaising and meeting with staff and preparing reports and correspondence.
6. Draft letters, emails, reports and documents both promptly and accurately, ensuring follow-up actions are completed on time.
7. Produce reports, policies and other Trust documents as required.
8. Assist the Headteacher, SLT, School Office and Director of IT with distribution of school communications, newsletters and maintain the school website and social media accounts.
9. Assist the Director of Finance with financial systems and protocols accurately and efficiently, to include petty cash, duties claim, procurement and orders (on instructions from the Headteacher), goods and services, and any other financial documents; to ensure these are forwarded daily to the Finance Department at DMAT.
10. Assist and ensure accurate pupil records and staff records/CPD are kept, using the Student Information Management System (Arbor).
11. Assist the Headteacher, SLT and teaching staff with teaching and learning applications such as MARK, Insight, Tapestry, WSSfS.
12. Excellent communications skills; using direction and tact to ensure all stakeholders receive a professional response.
13. Ensure strict confidentiality is maintained at all times, including the management of confidential documents, materials and files.
Recruitment
1. Ensure effective support is provided to all involved in recruitment, at Oak Tree and within the Trust, to enable a smooth process.
Posted Date: 30 January 2025
Closing Date: 12 February 2025
Interview Date:
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