As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.
An opportunity has arisen within our Emergency Department for a 10 Month Fix Term MAT Cover position Starting in March 2025, ED Team Administrator which will be worked over 5 days Monday – Friday.
We are looking for an enthusiastic, hardworking individual to join the busy Admin team in the adults Emergency Department. Successful applicants must have excellent communication skills, be customer care focused and be able to work under pressure. It is essential that you are a good team player and understand patient confidentiality. Previous experience of minute taking and organising meetings is essential.
Main duties of the job
The post-holder will provide comprehensive secretarial and administrative support to Consultants and Senior Nursing staff in Emergency Care.
The post-holder will also be responsible for the management of other administrative tasks to support members of the Emergency Department team and will be responsible for the development of effective data collection systems, meeting preparation, workshops, projects and other events.
The post-holder will demonstrate good keyboard skills and have the ability to type reports, take minutes, organise diaries and other administrative skills required of the post.
Person specification
Knowledge
* Experience of working as part of a team, without supervision and on own initiative
* Comply with confidentiality and General Data Protection Regulations
* Experience of dealing with staff of all levels within a large organization
* Experience of working in a complex environment with competing service demands
* Experience of dealing with senior managers and external agencies, both on the telephone and in person
* Experience of managing and co-ordinating multi-disciplinary meetings and workshops
* Evidence of typing reports, minute taking, organising meetings and diaries
* Experience of working with human resources medical staffing within the NHS
* Experience of inputting data, extracting, analysing and presenting information/data
* Experience of HR policies in relation to medical staff
* Previous NHS experience
Skills and Abilities
* Effective and polite manner when dealing with people, both face-to-face and on the phone
* Excellent written/verbal communication, numeracy and keyboard skills
* Ability to develop productive working relationships, and support, a range of staff
* Demonstrate excellent organisational and administrative skills
* Proven ability to make decisions as well as use own initiative
* Ability to be flexible, adaptable to work demands and meet tight deadlines, working to appropriate quality standards
* Ability to deal appropriately with sensitive and confidential information
* Willingness to learn new systems
* Committed to own personal development
* Ability to prioritise ensuring effective and efficient workload completion and deal with several issues at one time
* Strong negotiation and influencing skills
* Ability to work as part of a team and understand the relationships within the team environment
Qualifications and Training
* IT skills or qualifications to ECDL/ RSA standard
* Knowledge of additional computer packages such as PowerPoint, Excel etc
* 5 GCSEs level (or equivalent) in English Language and/ or Maths
* Methodical and reliable with attention to detail and accuracy
* Demonstrate a flexible and adaptable approach to work, with a willingness to learn and develop role
* Capacity to adopt changes to working practices quickly
* Self-motivated, enthusiastic and approachable
* Exhibit diplomacy and interpersonal skills with ability to interact with people of all levels and background
* Professional in appearance and approach
* A positive, friendly disposition, enthusiastic and self-motivator
We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.
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