Summary
One Degree Academy are seeking to appoint a Communications Officer & Administrator to help develop our new school. We are looking for someone with a professional attitude, who will thrive serving theneeds of our school community. This is an exciting and rare opportunity to help grow One Degree Academy and to be part of something profound.
Wage
£15,704 a year
Wage rises to National Minimum Wage after 12 months if over 19 months.
Training course
Business administrator (level 3)
Hours
Monday to Friday - term time only 08:00 - 16:30 40 hours per week total.
40 hours a week
Possible start date
Saturday 12 April
Duration
1 year 6 months
Positions available
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you’ll do at work
Successful candidates will:
* Have an unfaltering commitment to serving the Academy, its students and staff
* Welcome feedback and be committed to the idea of continuous improvement and self-development
* Be committed to the One Degree Academy vision and values
In this role, you will have the opportunity:
* To join an engaged team and organisation utterly committed to developing its staff through incremental improvement; step-by-step
* To play a key role in developing our school, with the potential to progress as we grow
* To be part of something profound and special
Specific duties:
* Communications duties
* To ensure excellent written and verbal communication to all stakeholders
* To ensure internal and external calendars/portals are updated to ensure the smooth running of the academy
* To coordinate meetings/events, including those with external visitors; preparing papers, resources and providing outstanding hospitality
* To coordinate and update campaigns on ODA's social media channels and website, including identifying, gathering and telling stories from across the academy
* To support the delivery of ODA’s marketing and advertising campaigns
* Work with external designers (or use in-house software such as Canva) to develop and design marketing and promotional materials
* To develop and maintain positive and effective professional relationships with colleagues, parents, local community and external agencies
Administrative duties
* Support with the daily running of reception and ensure all stakeholders have professional, friendly assistance
* Carry out first aid duties and undertake training when required
* To maintain staff files and records with discretion
* To support with some administrative HR processes
* To execute all administrative processes and procedures in line with ODA policies
* To provide general administrative assistance to all staff at the school where needed
Pastoral Care
* To help promote and safeguard the welfare of all students
* To promote self-discipline, high standards of behaviour and positive attitudes on the part of all students and to implement policies and procedures to foster them
* To ensure that a high standard of care and good order for all students is maintained through the implementation of ODA behaviour systems
* Support One Degree Academy’s values and ethos, and fully support the life and work of the Academy
* Help to maintain a school culture and ethos that is utterly committed to achievement
* Support and work in collaboration with colleagues and other
Where you’ll work
46 QUEENSWAY
ENFIELD
EN3 4SA
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
LET ME PLAY LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* Business Administration level 3
* 20% off the-job-training
* Tutor support via smart assessor
Requirements
Essential qualifications
GCSE in:
* Maths and English (grade 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Organisation skills
* Customer care skills
* Administrative skills
* Team working