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Facilities Administrative Assistant, Purfleet
Client:
DSV
Location:
Purfleet, United Kingdom
Job Category:
Other
-
EU work permit required:
Yes
Job Reference:
dd5eb9c965f3
Job Views:
11
Posted:
26.04.2025
Expiry Date:
10.06.2025
Job Description:
Job description
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include supporting facilities managers and their teams, assisting with daily office needs, and managing general administrative activities.
Part-time 22.5 hours a week
Main aspects of the role include:
* Handling administration tasks related to all facilities teams’ live projects.
* Liaising with suppliers/contractors to ensure tasks are on track.
* Setting up new suppliers on the DSV system.
* Updating testing records for Gateway House (Purfleet) and Scan House (Harwich) facilities.
* Updating the property database.
* Compiling tender documents with the Facilities team.
* Preparing monthly reports for directors and the sustainability team, covering solar projects, EV charging projects, and future initiatives.
* Monitoring cleaning services at Scan House and Gateway House, liaising with the facilities team and cleaning companies.
* Performing any other reasonable requests from the facilities team.
Procurement roles include:
* Ordering pre-printed stationery for the UK, obtaining prices, raising purchase orders, monitoring stock levels, and handling ad-hoc matters.
* Maintaining up-to-date costings, arranging bulk deliveries, providing quarterly updates to Lyreco, and communicating price increases.
* Authorising logins, ordering uniforms, managing portal items, and handling ad-hoc matters with Veltuff.
* Adding new users to CWT systems when needed.
This role will evolve as the team expands their roles around UK-based projects.
About DSV – Global Transport and Logistics
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