Job Role: Executive Assistant
Reporting to: PA to the Founder
Location: Head Office, White City Place, West London
Contract type: Full Time, 37.5 hours per week
About Us
ME+EM is one of the UK's fastest-growing luxury fashion brands. As a direct-to-consumer business we operate in a truly omnichannel way, with an extremely successful online store, monthly mailings and stores in London, Edinburgh and concessions in Harrods and Selfridges. Our exciting growth continues in spring 2024 with the opening of our first US stores.
At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding.
Our office and stores are always busy and fast paced, but we work just as hard to make sure it's fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone's hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution.
About the Role
As an experienced Executive Assistant with a proven track record of supporting multiple principals, you will play a key role in providing high-level administrative and operational support to four members of the Senior Management Team as well as the PA to the Founder. Your ability to efficiently manage competing priorities while supporting a team of senior leaders will be critical to your success in this role.
Job Responsibilities
* Provide comprehensive administrative support to four members of the Management Team.
* Efficiently manage complex and dynamic schedules, ensuring seamless diary coordination.
* Organize travel arrangements, including hotel, flight, and transfer bookings, adhering to company policies and budget constraints.
* Assist with meeting preparations, including printing and organizing presentations when required.
* Serve as the primary point of contact for Management Team queries and requests.
* Offer ad hoc support to the Founder and the Founder's PA, stepping in to deputize during absences.
* Maintain detailed and organized records of receipts and manage expense documentation as needed.
* Represent senior management on the Social Committee, contributing to decision-making processes.
* Collaborate closely with the Strategy and Operations Manager, MT EA, and PA to the Founder to coordinate key events, including Management Team meetings, strategy sessions, board meetings, and town halls.
* Work with the Chairman's EA to schedule office days and coordinate mutually convenient meeting times.
* Provide coverage and support for the other MT EA during their absence.
Skills and Experience
* Proven experience in a team Executive Assistant role, supporting minimum of 3 senior leaders.
* Demonstrated trustworthiness and discretion in handling sensitive information.
* Exceptional interpersonal, communication, and time-management skills.
* Highly adaptable, flexible, and resilient under changing circumstances.
* Ability to work effectively both independently and collaboratively within a team.
* Experience thriving in fast-paced office environments.
* Proficient in Microsoft Office Suite, including Word, PowerPoint, and Outlook.
Employee Benefits:
* 33 days annual leave for full time employees (25 days holiday + 8 bank holidays)
* A day off to celebrate your birthday.
* Pension Scheme
* Group Life Insurance
* Employee Assistance Programme (EAP)
* Length of Service Award
* Refer a Friend Scheme
* Staff uniform for retail employees
* Generous Staff and Friends and Family Discount
* Annual Volunteer Day
* Cycle to Work Scheme
* Tech Scheme
* Eye Care Vouchers
* Real Living Wage Employer
* Employee led committees
* Social events and biannual parties
* Enhanced maternity and paternity package after 2 years of service.
ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities' employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company.
Please email [email protected] should you require any adjustments needed to take part in this recruitment process.
Please note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage.
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