Spa Medical Centre is looking for an enthusiastic and motivated HR, Training and Compliance Lead to join the practice team.
Working: 37.5 hrs/week
Full time or job share considered
Hybrid working considered
The successful candidate must have previous HR & admin experience and excellent organisational and communication skills.
A high level of competency using Microsoft Office products and computers is required. The successful candidate will have the ability to liaise with staff at all levels and work effectively as part of a team. A strong commitment to personal and professional development and teamwork are essential for this role.
It is a permanent role. Full induction provided and continued training to develop the role. We offer a generous NHS pension scheme, staff uniform, five weeks annual leave and additional birthday leave.
Main Responsibilities:
HR
* Be responsible for supporting all departments with the recruitment processes, from advert to onboarding.
* Ensuring job vacancy details are accurate prior to advertisement and the correct approval process (salary and hours) has been completed.
* Review job descriptions and person specifications with the Head of Department to ensure they are fit for purpose, inclusive and relevant.
* Managing our various Recruiter accounts; posting vacancies, reviewing candidates i.e. Indeed, NHS Jobs, BSW Primary Care jobs, NfP.
* Shortlisting candidates and arranging telephone and face-to-face interviews.
* Support the Head of Department with interviews if necessary.
* Carrying out all aspects of pre-employment checks; including Right to Work checks, references, DBS checks, qualification/professional membership checks, following up as necessary.
* Carrying out all aspects of appropriate checks for GPs and Nurses (GMC, National performers checklist, Medical Indemnity, NMC) and review annually.
* Carry out a health questionnaire as part of the pre-employment check, addressing any significant diagnosis or health issues in need of intervention or support.
* Maintaining relationship with candidates throughout recruitment process and keeping candidates updated at all times.
* Prepare and send Offer letters and Employment Contracts on behalf of the Heads of Departments and Practice Manager. Ensure signed copies are returned by the staff member and scanned onto HR record.
* Ensure effective communication with Finance dept on new starters and ensure key departments are aware of pending new starters.
* Set up new recruit role appropriate IT i.e. TTP, email address, smartcards, TeamNet account. Maintain TeamNet records and updates.
* Creating electronic and online HR files for all new starters; ensuring all documentation is accurate and correct at all times, archiving leavers and updating employee changes.
* Keep staff hours log updated monthly and ensure it is checked by the Heads of Departments.
* Keep employment contract spreadsheet up to date.
* Responsible for arranging induction sessions and thorough onboarding process as per the Induction Policy.
* Identify possible areas for improvement in the recruitment and selection process and support implementation.
* Support the review of HR policies and procedures and communicate changes to staff Supply staff information for reporting as and when necessary.
* Perform annual HR audits.
* Review and update HR contract templates following Spa Medical Centre policy updates.
Training
* Maintain our Mandatory Training system iTeam (within TeamNet). This includes ensuring profiles for employees are up to date (name, job role, training required, deactivating employees etc).
* Providing regular training reports to the wider Management Team.
* Organise face to face mandatory training for clinical staff e.g. ILS and anaphylaxis.
* Update training schedules and policies, with Management team.
Compliance
* Lead on all activities required by CQC registration and H and S compliance, i.e. premises checks and maintenance checks, provide leadership and management skills to enable the Partnership to meet its agreed aims and objectives and drive change within a profitable, efficient, safe and effective working environment leading to good CQC rating.
* Keep abreast with legislation changes and safety alerts and share with wider team.
* Review and update practice policies.
Management Support
* Supporting management with meetings.
* Ad-hoc projects and tasks.
To apply for this role you will need to demonstrate:
* GCSE English (C or above) and at least three other GCSEs - Essential.
* Educated to A-level/equivalent or higher, with relevant experience - Desirable.
* CIPD Qualification - Desirable.
* AMSPAR qualification - Desirable.
* Leadership and/or management qualification - Desirable.
* Experience of working with the general public - Essential.
* Experience of administrative duties - Essential.
* Experience of working in a healthcare setting - Desirable.
* Experience of leading/managing a team - Desirable.
* Experience of providing appraisal writing and staff development - Desirable.
* Excellent communication skills (written and oral) - Essential.
* Strong IT skills (generic) - Essential.
* Clear, polite telephone manner - Essential.
* Competent in the use of Office and Outlook - Essential.
* EMIS/SystmOne/Vision user skills - Desirable.
* Effective time management (planning and organising) - Essential.
* Ability to work as a team member and autonomously - Essential.
* Good interpersonal skills - Essential.
* Problem solving and analytical skills - Essential.
* Ability to follow policy and procedure - Essential.
For an informal chat regarding the role please contact Naomi.Grist@nhs.net, Finance Manager, or Gaynor.Cole@nhs.net, Practice Manager.
Job Types: Full-time, Part-time
Pay: £14.50-£15.50 per hour
Expected hours: 37.5 per week
Benefits:
* Company pension
* Free parking
* Store discount
Schedule:
* Monday to Friday
Work Location: In person
Application deadline: 20/11/2024
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