Job summary University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Please see below for a detailed job description of the role. Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT. Main duties of the job Are you looking for a new challenge?Estates, Facilities and Capital Development (EFCD) have an excellent opportunity to join a friendly forward-thinking team as a Senior Administrator. ABOUT THE TEAM EFCD is a complex division providing numerous services across the Trust and is made up of 4 key departments.- Estates Maintenance: The key role of the department is to service and repair all aspects of our modern healthcare facility.- Facilities Clinical Services: The teams provide many services including waste, portering, security, cleaning and catering.- Capital Projects: The team is employed to manage the design, construction and development of new buildings or the major alteration or refurbishment of the existing estate.- Compliance and Business: The Compliance department's role is to ensure EFCD's compliance with legislation, regulations, policy and good practice. The Business Unit forms part of the Compliance department and is where this role sits. About us As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what's possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme. Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted. Date posted 01 November 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pa or pa pro rata Contract Permanent Working pattern Full-time, Part-time Reference number 188-THQ2391024 Job locations Southampton General Hospital Tremona Road Southampton SO16 6YD Job description Job responsibilities Your Responsibilities What youll do Take an allocated role in one of our administrative disciplines, including diary and meeting management; recruitment support; payroll and personnel support Be central in supporting the wider team as an administrator Maintain key working relationships across the Trust and with external suppliers/contractors to maintain clear communication on behalf of the department What were looking for You will: Have previous experience as a secretary/administrator Have excellent communication skills, both written and verbal, and be able to communicate at different levels Have a proactive approach to managing workloads with the flexibility and ability to work under pressure and tight deadlines Have a high standard of IT skills, particularly with Microsoft Office Have excellent attention to detail. Job description Job responsibilities Your Responsibilities What youll do Take an allocated role in one of our administrative disciplines, including diary and meeting management; recruitment support; payroll and personnel support Be central in supporting the wider team as an administrator Maintain key working relationships across the Trust and with external suppliers/contractors to maintain clear communication on behalf of the department What were looking for You will: Have previous experience as a secretary/administrator Have excellent communication skills, both written and verbal, and be able to communicate at different levels Have a proactive approach to managing workloads with the flexibility and ability to work under pressure and tight deadlines Have a high standard of IT skills, particularly with Microsoft Office Have excellent attention to detail. Person Specification Qualifications Essential Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard. Either- Level 3 qualification in administration/ customer service or equivalent experience Or- Vocational Level 2 qualification in administration/customer service or an equivalent level of experience. And Experience as an administrator or secretary in an organisation with a customer focused environment And Able to use judgement to make decisions in order to solve problems/enquiries some of which are non-routine and not straight Desirable Courses / further study attended to demonstrate evidence of personal development. Diploma level qualification or equivalent experience. Knowledge and experience Essential RSA 2 word processing/typing or equivalent experience. Administrative and organisational experience Knowledge and experience of secretarial or administrative procedures Experience as an administrator or secretary in an organisation with a customer focused environment Desirable RSA 3 Proficient in the use of all hospital computerised patient systems. Knowledge of medical terminology Values and behaviours Essential Patients First Always Improving Working Together Person Specification Qualifications Essential Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard. Either- Level 3 qualification in administration/ customer service or equivalent experience Or- Vocational Level 2 qualification in administration/customer service or an equivalent level of experience. And Experience as an administrator or secretary in an organisation with a customer focused environment And Able to use judgement to make decisions in order to solve problems/enquiries some of which are non-routine and not straight Desirable Courses / further study attended to demonstrate evidence of personal development. Diploma level qualification or equivalent experience. Knowledge and experience Essential RSA 2 word processing/typing or equivalent experience. Administrative and organisational experience Knowledge and experience of secretarial or administrative procedures Experience as an administrator or secretary in an organisation with a customer focused environment Desirable RSA 3 Proficient in the use of all hospital computerised patient systems. Knowledge of medical terminology Values and behaviours Essential Patients First Always Improving Working Together Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospital Southampton NHS Trust Address Southampton General Hospital Tremona Road Southampton SO16 6YD Employer's website https://www.uhs.nhs.uk/home.aspx (Opens in a new tab)