Team assistant

EA Search is proud to be partnered with an impressive credit specialty investment manager based in Mayfair with the search for a Team Assistant. EA Search is proud to be partnered with an impressive credit specialty investment manager based in Mayfair with a global clientele and offices in London, New York and Frankfurt, in search of an Office/Team Assistant. They currently employ 55 people and operate with a strong, performance-driven, entrepreneurial culture. My client is seeking an Administrative Assistant / Office Manager to be a critical member of the 6-person London office. This is a multifaceted role with the opportunity to learn and contribute to almost every function in the firm. Responsibilities will include but not be limited to the following: Office Manager: Greet guest/clients and answer the phone in the reception Manage and order supplies for the office Responsible for all mailing and printing needs for convertibles textbooks and presentation books for prospect/client meetings Place weekly lunch orders for the office Liaise with building management as needed Vendor management – plant maintenance, copiers, confidential shredding bins and office cleaners Responsible for maintaining timeline of interviews and conference room bookings for all on-site interview process Monitor London/EMEA/DACH employee PTO tracking on shared calendar Administrative Assistant: Assist the London office and EMEA/DACH staff with travel and expenses Monthly AmEx reports Booking airfare, hotel accommodations Register team members for conferences - book hotels, flights, cars etc. Ensuring compliance with the T&E policy Assist the Investor Relations and Business Development team with client reporting and prospecting Pull monthly reports from the CAG portal and save to the drive for the Global Balanced strategy Assist with brochure and newsletter updates, commentary library Assist with monthly and quarterly updates to the Global Balanced presentation book Pull With Intelligence/MMD data for prospects in respective markets Assist with CRM updates Checking for accuracy of information input, pulling bi-weekly reports for Business Development Assist the Investor Relations team with RFP/DD processes for GB prospects Meeting material prep and logistics, document organization Maintain organization of the shared drive. Assist the Investor Relations team with Media and Public Relations onquiries for comments, LinkedIn posts, etc. Qualifications: University degree preferred Financial service industry experience required Microsoft 365: advanced in outlook, PowerPoint, excel Team Slide Clienteer, Dynamo, general CRM experience Excellent communication and interpersonal skills Willingness to contribute where needed Ability to manage multiple tasks Salary: £45,000-£55,000 corporate benefits. If you feel this role is of interest, please apply today and a representative from EA Search will be in touch should you be a good fit for the role. Due to the number of applications anticipated, if you do not hear from us within 2 weeks of submitting your application, please assume you have been unsuccessful on this occasion. EA Search is acting as an employment agency following official instructions from our client