Description
Harmeny Education Trust is a charitable organisation providing therapeutic care and education to children who have experienced early years trauma through abuse, neglect and family disruption, referred from all over Scotland. We currently work with children and young people aged 5-18, both on a day and all-year-round residential basis.
Our core service, Harmeny School, comprises:
· An education service, which includes an outdoor learning team.
· A care service, with five residential cottages and one day service cottage.
· Support services, made up of finance, estates, catering and domestic services, fundraising, IT, HR, learning and development, and admin teams.
We are currently seeking an HR Administrator to provide support to the HR team. Reporting to the HR Adviser, the successful candidate will undertake a range of administrative duties to facilitate the smooth operation of the team and provide a high-quality service.
This is a fantastic opportunity for candidates with a background in HR administration to join a friendly organisation making a difference to the lives of our remarkable children. We are highly committed to the professional development of all our employees, and as well as a comprehensive induction the successful candidate will have access to learning and development opportunities.
Applicants are expected to have experience in an HR context, with excellent attention to detail and the ability to manage a busy workload with a flexible and solutions-oriented approach. Harmeny is a values-led organisation and a good fit with our ethos is as important to us as having relevant experience.
The successful candidate will work 35 hours per week, Monday to Friday, from 9am to 5pm, with an unpaid lunch break of one hour.
The successful applicant will be placed appropriately on the current national scale between £28,179 to £31,961 per annum.
A fuller job description and person specification can be found below.
If you would like to find out more about this rewarding opportunity, please contact Paulina Komar, HR Adviser, on 0131 449 3938.
To apply, please complete the application form via our recruitment section at or by telephone on 0131 449 3938.
Key Responsibilities
Overall purpose of the job
1. Provide administrative support to the HR team, helping to ensure that it provides a high-quality service to internal and external stakeholders.
2. Work on a wide range of administrative activities across HR, using a range of IT systems and media.
3. Play a lead role in the administrative elements of recruitment.
Key areas of the job
1. Promote a positive ethos in Harmeny consistent with Harmeny’s vision, purpose and core values.
2. Perform a range of administrative tasks for the HR team, to contribute to the smooth and effective running of the team, ensuring a high-quality service at all times, including but not limited to:
a. managing the HR inbox and ensuring that queries are responded to timeously.
b. managing a variety of trackers and liaising with colleagues on actions;
c. supporting initiatives such as Harmeny Heroes, our employee recognition scheme.
3. Communicate effectively with the HR Adviser to plan and prioritise workloads to ensure that deadlines are met, taking direction from the HR Adviser as appropriate.
4. Coordinate the organisation’s recruitment process, including liaising with hiring managers in relation to drafting and placing job advertisements, collating applications for shortlisting, arranging interviews and rejections, communicating with candidates, collating equality and diversity monitoring data, setting up employee files, and any other administrative tasks driven by the recruitment process or set by the HR Adviser.
5. Ensure the timely completion of pre-employment checks, including requesting references, qualifications and professional registrations, and processing PVG applications, ensuring that employee files are up-to-date and compliant.
6. Assist in the drafting of offer letters, contracts and other HR correspondence, ensuring that all paperwork is accurate.
7. Liaise with the L&D team in relation to onboarding and induction, ensuring a joined-up approach.
8. Liaise with the Finance team in relation to monthly payroll, ensuring that relevant information is shared at the right time without errors.
9. Support and advise teams and colleagues as necessary, e.g. in relation to HR queries and policy matters, escalating where necessary.
10. Maintain and develop our HR systems (primarily BreatheHR and Pinpoint), and support colleagues in their use.
11. Produce, format and tidy a range of management information (HR reports), ensuring that reports are produced to a high standard in accuracy, spelling, punctuation and presentation.
12. Work in accordance with all Harmeny policies and procedures.
13. Attend supervision, training and other meetings, as required.
14. Undertake any other reasonable duties in line with skill level and experience, as may be requested by the HR Adviser, Head of HR, or a member of management.
Qualifications, Skills, Knowledge and Experience
Essential
1. CIPD level 3 qualification or equivalent professional experience in an HR context.
2. Administrative experience in an HR context.
3. Experience of providing administrative support to recruitment activity.
4. Experience of drafting a range of documentation, including letters and contracts, with accuracy and excellent attention to detail.
5. Experience of using and maintaining people-related IT systems (preferably, but not necessarily, BreatheHR and Pinpoint).
6. Experience in providing advice and a high-quality service to internal and external stakeholders.
7. A track record of managing competing priorities and a challenging workload within a busy working environment.
8. Excellent communication and interpersonal skills, both written and oral, with attention to detail.
9. Good organisational, time management, administrative and IT skills.
Desirable
1. Experience of working within a care, education or multidisciplinary setting.
2. Knowledge of the range of qualifications and training relevant to staff who work with children who are looked after and accommodated and children with complex additional support needs.
3. Knowledge of the requirements set out by regulatory bodies related to looked after children, e.g. SQA, SSSC, GTCS and AALA.
4. Knowledge of employment legislation.
5. Experience of supporting the recruitment of skilled workers through visa sponsorship.
Benefits
* A competitive salary of £28,179 to £31,961 per annum.
* Pension scheme.
* Policies and practices that promote health and wellbeing, including massage therapy, access to fitness equipment and a wellbeing space.
* We are highly committed to the professional development of all our staff and the post-holder will have access to comprehensive training and development.
Harmeny Education Trust is a charity that provides care and education to remarkable children from all over Scotland who’ve had a challenging start in life. Our therapeutic services enable children to discover the wonders of childhood, and develop the skills and resilience to lead happy and fulfilling lives.