91162 - Business Administrator - HMP Long Lartin
Number of jobs available: 1
Detail of reserve list: 12 Months
Region: West Midlands
City/Town: Evesham
Building/Site: HM Prison Long Lartin, WR11 5TZ
Grade: AO
Band: 3
Post Type: Permanent
Working Pattern: Full Time
Role Type: Administration / Corporate Support
Will the successful applicant have line manager responsibilities? No
Overview of the job: This is an administrative job in an establishment.
Summary: The job holder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment. This is a non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties:
1. Undertake a share of the transactional activity associated with the Business Hub, which includes processing categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
* Performance
* Audit and Compliance
* Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Inter-unit charges/Cashier)
* Information Assurance
* Measuring the Quality of Prison Life (MQPL)
* Her Majesty’s Inspectorate of Prisons (HMIP) visits
* Subject access requests
* Official Correspondence
* Complaints
* Risk Register
* Independent Monitoring Board (IMB)
* Action Plans
* Self-audit programme
* Procuring goods
* Vehicle maintenance
* Personal Identity Number (PIN) Phone system
* Ordering of staff uniform
* Bank signatory
* Fixed and local assets
* Accounts Receivable
* Inventory
* Women Royal Voluntary Services
* Canteen administration including Quarterly Review
* IT administration
1. Undertake other administrative tasks including:
* Organising, producing and maintaining accurate records for area of work
* Acting as contact point for all communications to the team, prioritising and distributing communications to the appropriate person or relevant department in establishment
* Completing monitoring returns for area of work
* Inputting requisitions on to the finance database and processing requisitions for defined area of work
* Co-ordinating any awareness sessions for area of work
* Preparing paperwork for checking by manager, conducting initial checks as required
* Corresponding with relevant stakeholders and agencies to ensure information is adequately shared
* Maintaining and checking establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
* Collating information relating to relevant Service Delivery Indicators (SDI’s)
* Acting as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours:
* Changing and Improving
* Communicating and Influencing
* Working Together
* Managing a Quality Service
* Delivering at Pace
Working Arrangements & Further Information:
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Standard full-time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS’ Flexible Working policy.
If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitably qualified staff.
Benefits:
Annual Leave: The holiday year runs from 1 March. If you work a non-standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment.
Bank, Public and Privilege Holidays: You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance.
Pension: The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
Work Life Balance: HMPPS is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so.
Training: HMPPS is committed to staff development and offers a range of training and development opportunities.
Eligibility: All candidates are subject to security and identity checks prior to taking up post.
This job is broadly open to the following groups:
* Nationals of the Republic of Ireland
* Nationals of Commonwealth countries who have the right to work in the UK
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
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