Key Responsibilities: Office Management: Oversee the day-to-day operations of the office, ensuring smooth administrative processes. Manage office supplies, equipment, and any related service providers. Act as the main point of contact for office communications, including phones, emails, and mail. Bookkeeping & Finance Support: Maintain financial records using QuickBooks, including invoicing, expense tracking, and reconciliation. Assist with budget management and reporting, working closely with the finance team or external accountant. Social Media Management: Manage the company’s LinkedIn and Instagram platforms, creating and scheduling posts to engage our audience. Monitor social media analytics and adjust strategies to improve engagement and reach. Respond to comments and messages in a timely manner and engage with followers. Presentation and Document Preparation: Assist the team with the preparation of presentation documents, reports, and project portfolios. Support architects with formatting, proofreading, and assembling project documents and proposals. General Administrative Support: Organise meetings, schedule appointments, and manage the team’s calendar. Support HR-related tasks, such as coordinating recruitment and onboarding new staff. Assist with any ad-hoc administrative tasks and provide support to other team members as required. Key Requirements: Qualifications: Previous experience in an administrative or office management role (preferred). Experience with bookkeeping, particularly QuickBooks (desirable). Experience: Experience managing social media platforms, particularly LinkedIn and Instagram. Experience working in a design, creative, or professional services environment (desirable). Skills: Strong organisational and multitasking abilities, with attention to detail. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Good knowledge of QuickBooks and experience in managing financial records. Familiarity with social media management tools and strategies for LinkedIn and Instagram. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Other Requirements: Strong problem-solving skills and a proactive approach to office management. Basic graphic design skills (e.g., using Canva or Adobe Creative Suite) for social media posts and presentations (desirable). Experience in handling confidential information with discretion.