Job Description
We are looking for a detail-oriented and organized HR Administrator to join our Human Resources team. As an HR Administrator, you will play a crucial role in providing administrative support across all HR functions, ensuring smooth and efficient operations. You will be the first point of contact for HR-related queries and will be responsible for maintaining accurate employee records, assisting with the recruitment process, and supporting the implementation of HR policies and procedures.
Location: Leeds
Working hours: Monday to Friday site based
Reporting to: HR Manager
Responsibilities:
* Employee Records Management:
* Maintain and update employee records accurately and confidentially in HR systems and physical files, ensuring compliance with data protection regulations (GDPR in the UK).
* Process new hires, leavers, and employee changes (e.g., promotions, transfers, salary adjustments).
* Manage employee absence records (sick leave, holidays, etc.) and ensure accuracy for payroll processing.
* Prepare and issue HR-related documentation, such as employment contracts, offer letters, and amendment letters.
* Recruitment and Onboarding Support:
* Assist with the recruitment process by posting job adverts, screening applications, and scheduling interviews.
* Conduct pre-employment checks, including reference checks and right-to-work verification.
* Prepare and deliver new hire onboarding packs and assist with the onboarding process.
* Coordinate induction activities and ensure new employees have a smooth start.
* Payroll and Benefits Administration:
* Assist with payroll preparation by providing relevant employee data (e.g., absences, changes in terms).
* Administer employee benefits programs, responding to queries and processing enrollments/changes.
* Liaise with payroll and benefits providers as needed.
* HR Policy and Procedure Support:
* Assist in the implementation and communication of HR policies and procedures.
* Provide basic advice to employees and managers on HR policies and procedures.
* Ensure HR-related documentation is up-to-date and easily accessible to employees.
* HR System Administration:
* Maintain and update the HR Information System (HRIS) with accurate employee data.
* Generate HR reports as required.
* Provide support to employees and managers on using the HRIS.
* General HR Administration:
* Act as the first point of contact for HR-related queries, responding promptly and professionally.
* Manage the HR inbox and distribute correspondence as necessary.
* Schedule and organize HR meetings, take minutes, and follow up on action points.
* Prepare presentations and other HR-related materials.
* Assist with HR projects and initiatives as required.
* Maintain office supplies for the HR department.
* Ensure compliance with relevant employment legislation in the UK.
Qualifications and Skills:
* Proven experience as an HR Administrator or HR Assistant.
* Strong understanding of HR principles and practices.
* Familiarity with HR software and databases (HRIS or HRMS experience is highly desirable).
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
* Strong attention to detail and accuracy.
* Excellent communication and interpersonal skills, both written and verbal.
* Ability to handle sensitive and confidential information with discretion and professionalism.
* Knowledge of UK employment law is desirable.
* A proactive and can-do attitude with a willingness to learn.
* Ability to work independently and as part of a team.
To Apply:
Please submit your CV and a cover letter outlining your relevant experience and why you are interested in this role to this advert.
#J-18808-Ljbffr