JOB TITLE: Vetting Officer LOCATION: WBC3 - London Heathrow Airport SHIFT PATTERN: Monday to Friday 9am to 5:30pm - office based WORKING HOURS: 40 HOURS PER WEEK SALARY: COMPETITIVE ROLE OVERVIEW AND PURPOSE The Vetting Officer will be responsible for conducting 5 year referencing checks, for the purposes of obtaining full airport ID passes for the Aviation sector of the Business. This involves administrating candidate data in line with government requirements for collating all references over a five-year period and conducting a detailed background check for each application. The opportunity will allow the successful applicant to work with our high-profile clients within aviation with exposure to working in a fast pace environment. KEY RESPONSIBILITIES · Responsible for processing internal and external applications through the I.D. process. · Proactively communicating with internal and external applicants to ensure their references are completed with the SLA schedule (within 8 weeks of submission). · Collating a full 5year credible history check (may include, liaising with applicants to seek further details from the home office or government authorities). · To be an ID signatory in all necessary locations and to manage and maintain the list of ID signatories in all areas of the business. To ensure that the post-holder and all others remain up to date and compliant with the relevant responsibilities of an ID signatory. · Have a full understanding of UK eligibility checks inclusive of visa knowledge. · Ensure timely submission of weekly reports related of I.D. passes that have entered, are in, and are exiting out process. · Proactively highlighting applicants (internal / external) that are due to expire and managing renewals. · Effectively manage all applications from start to finish. · Adhere to Data Protection Act 1998, by managing the administration of documents. · Ensuring a commitment to data accuracy and legal compliance in line with GDPR · Build effective relationship with the IDC and internal bodies · Ensure GSAT and/or CTC requirements are completed by the applicant in timely manner. · Be responsible for CTC applications and support applicants when required. · Process temporary pass applications for locations across the business. · Manage car park applications for applicants. · Support with on-going pass process such as change of details and unparking when needed. · Working on applications for multiple location. Record keeping · Deliver a comprehensive information & product support service to managers where required through the maintenance of records of all references, screening and ID’s being processed, applied for, renewed and issued. Tracking progress of all applications and ensuring the return of any full or temporary passes. To provide help and support as required with the recruitment and selection of employees in a cost-effective and efficient manner, whilst ensuring that the resourcing and succession requirements of the business are satisfactorily met. Finance · To be conscious of the departmental budget for staffing, provision of services such as GSAT’s, CRC’s, CTC’s, Car Parking, stationary, postage, ID issue and return costs. Interrogate monthly invoices and act accordingly. Other · Participate in projects and working groups parties & carry out any other duties outside the standard remit when required, managing ongoing and/or new projects whilst ensuring delivery in the best possible way. This job description is not an exhaustive list and the post holder may be required to undertake any task reasonably requested by the management of ABM. REQUIRED SKILLS AND EXPERIENCE · Highly analytical and able to understand regulatory text · Able to find solutions to complex problems satisfying multiple projects on time · Skilled at multiple stakeholder management · Proactively and constructively challenges assumptions and approaches at all levels · Displays confidence and resilience, with energy to deliver results. Makes time critical decisions effectively · First class communicator · Able to develop and manage relationships at senior levels · Experience with application tracking system and IT skills. Desirable · Business Degree or equivalent– desirable · Excellent communication and interpersonal skills · Experience of working within an on-boarding operation · Experience with Microsoft Excel and Office Administration Benefits We’re proud to offer a great range of benefits including: 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home Mental Health support and Life Event Counseling Get Fit Programme Financial and legal support Cycle to work scheme Access Perks at Work, our innovative employee app where you can find: Perks: discounts, gift cards, cashback, and exclusive offers Life: Search for resources and tools on topics ranging from family and life to health, money and work Support: Online chat or telephone service for urgent support in a crisis For more information about ABM’s benefits, visit our careers page ABOUT US ABM is one of the world’s largest providers of integrated facility services. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services that improve the spaces and places that matter most. ABM offers a comprehensive array of facility services that includes cleaning, engineering, parking, electrical & lighting, energy solutions, HVAC & mechanical, security, and mission critical solutions. ABM delivers these custom facility solutions to properties across a wide range of industries – from commercial office buildings to schools, airports, hospitals, data centres, manufacturing plants and distribution centres, entertainment venues and more. In the UK we’re proud to service icon sites across the country with more than 10,000 team members. For more information, visit www.abm.co.uk. ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.