Job Description
* General office administration
* Travel and visit logistics arrangement
* Guide and advise on visa processes; obtain invitations and business letters as requested, particularly for TSI team members visiting India
* Prepare travel itineraries, agendas, and book hotels, flights, transportation, and handle visa applications for three leaders
* Coordinate visit schedules for key visitors across the UK, Houston, and India, including transportation bookings
* Manage complex diaries across multiple time zones for three leaders
* Serve as the first point of contact for internal and external stakeholders, representing the team appropriately and assisting visitors with travel, accommodation, and office needs
* Internal Communications:
* Manage the bpTSI Teams site, ensuring content and membership are up-to-date
* Set up and manage conference meetings and workshops
* Facilitate recurring meetings, managing dial-in details, room bookings, presentations, and recordings as needed
* Organize events and meetings in person and via Teams, including catering and stationery
* Arrange team-building activities, offsite events, and evening meals
* Manage the onboarding process for new joiners, including account creation, site pass issuance, and orientation around Sunbury campus
* Maintain knowledge of site procedures
* Document and follow up on meeting actions and decisions
* Handle the exit process for departing staff, including returning equipment and suspending accounts
* Collaborate with the admin team to provide cross-team support
* Log IT requests and order IT accessories as needed
* Manage office space and desk availability, liaising with the Workplace team
* Sourcing and booking meeting rooms across various locations
* Perform other administrative duties such as ordering stationery
* Create and manage purchase orders for activities and hardware
* Organize printing and materials for workshops and key meetings
* Support activities using MS Planner
The Successful Applicant
Looking for someone experienced in...
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