Our client is a market leader in the Mechanical Handling industry. This role will provide business critical support with technical documentation, information management, security, and TimeControl.
Main duties and Responsibilities:
Document Control
* Manage the Project Department’s formal issue and receipt of project documentation
* Control the approval of internal and client comments to documentation
* Receive supplier documentation, checking document requirements then issuing to relevant projects, ensuring prompt turnaround of approval
* Accurately control the numbering of documents and drawings
* Maintain a document library for all documentation
* Create and standardise project specific document trackers
* Expedite suppliers to ensure approval and final documents are received on time
* Assist the security controller with maintaining security clearances and training, document destruction, and incident management
TimeControl:
* Provide reports from TimeControl
* Upload timesheets for site employees
General:
* Work in a collaborative manner with all internal and external interfaces
* Manage travel and accommodation bookings
* Occasional reception and switchboard cover
* Assist with procurement activities
* Work in line with Quality Control objectives
* Ensure that responsibilities with regard to the company’s Environment, Health, Safety, and Quality Standards are met and understood
Skills, Knowledge and Experience
General:
* Educated to GCSE level
* Proficient with diverse software including MS Office and Adobe Acrobat
* Good attention to detail with accurate inputting skills
* Have a systematic and disciplined approach to work; able to plan, schedule, and monitor own work within limited and defined timelines
* Is able to adopt a proactive and coordinated approach in identifying anomalies
* Excellent communication skills with staff at all levels - verbal and written
* Electronic Records Management qualifications
Desirable:
* Experience in using EPDM (Enterprise Product Data Management) or similar EDMS
* Experience in working in a document control office for engineering project groups
* Experience in nuclear/defence or oil and gas industries, processing design documentation and working to departmental and project procedures
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